Financial Specialist II

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:

University Staff

Terminal (Fixed Term)

Financial Specialist II

Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Workday Expenses transactions, including expense reports and purchasing card transaction reconciliations. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

This is a 1-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Audits or reconciles original purchase documents with payments
• Creates general reporting for transactions
• Reallocates expenses to appropriate funding strings
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Reviews transaction processing internal controls and recommends policies and procedures

Division of Business, Disbursements

The mission of the Division of Business Services is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in the Division of Business Services, the Disbursements team collects information and maintains records for over 70,000 suppliers utilized by all the Universities of Wisconsin. We communicate with suppliers around the globe and assist employees from all the UW campuses.

The starting hourly rate for the position is $26.44 (but is negotiable based on experience and qualifications).

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

• Experience working with ERP software applications
• Experience working with expense reporting/reimbursement
• Experience working with purchasing card transaction reconciliation
• Experience in higher education accounting
• Proficient in using Microsoft Excel

• Associate degree or higher preferred

• Associate degree or higher preferred

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:

• Resume, Letter of Qualifications (cover letter)

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of…