Administrative & Curricular Specialist

Job Title

Administrative & Curricular Specialist

Madison, WI

$54,528.00–$83,136.00 (based on qualifications and experience)

Regular

Academic Staff

Stu Records & Curr Spec I

The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience.

The work environment is collaborative and mission‑driven, with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy, innovation, and continuous improvement. The role combines independent problem‑solving with cross‑unit partnerships, making it ideal for someone who thrives in a dynamic academic setting.

• Provides direction to students and staff on academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests (10%)
• Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records (5%)
• Ensures correct and timely management of student records, course registration, and degree audits within the student information systems (30%)
• Audits and corrects data to ensure accuracy and completeness (5%)
• Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues (30%)
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations for Associate Dean for Professional Programs (15%)
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures (5%)

• High School diploma or GED
• Ability to manage a varied workload across diverse tasks independently
• Demonstrated experience using software that includes MS Windows, MS Office (Word, Excel, and Teams), calendars, and database management
• Attention to detail

• Bachelor’s Degree
• At least two years of work experience in an academic environment, or similar large complex organization
• At least one year of work experience with SIS or other student information systems
• Knowledge of university policies and procedures related to course and program proposal processes
• Ability to process information and learn in a complex campus environment and work proactively, creatively, and flexibly to solve problems
• Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people

Please upload a cover letter highlighting your experience and qualifications as they relate to this position and a current resume.

Questions regarding the application process:
Nancy Parkinson, nancy.parkinson.
Questions regarding the position:
Peggy Schmidt, peggy.schmidt

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. The University of Wisconsin‑Madison is an Equal Opportunity Employer.

Entry level

Administrative

Higher Education