Supplier File Financial Specialist II

Current Employees:
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Job Category:University Staff
Employment Type:Regular
Job Profile:Financial Specialist II
Job Summary:

Under the general supervision of the UW-Madison Accounts Payable Financial Program Manager, this position will be responsible for the creation of suppliers and the ongoing maintenance of existing suppliers utilized by all campuses in the UW System.

The supplier file, within the SFS Accounts Payable and ShopUW+ supplier modules, requires a high level of independent decision making to ensure all business rules are enforced. The supplier file requires adherence to a complex set of rules to ensure all necessary information is properly collected, verified, and entered for purchase order creation, vouchering, payment handling and routing. Accuracy and attention to detail are critical to this position to minimize risk and ensure data integrity.

• Reviews transaction processing internal controls and recommends policies and procedures
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings
• Audits or reconciles original purchase documents with payments
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Creates general reporting for transactions
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

Update Internal database files

Division of Business Services, Disbursement Administration

The starting hourly rate for the position is $23.50 (but is negotiable based on experience and qualifications).

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

- Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manners with a diverse internal and external customer base.
- Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.
- Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.

- Knowledge of generally accepted office procedures and practices.
- Proficiency in Excel and ability to create complex spreadsheets and reports.
- Knowledge of accounts payable procedures and basic accounting principles.
- Knowledge of Jaggaer or other accounting software.

Experience with the ShopUW+ module is preferred.
- Knowledge of Image Now or other image retention database software.
- Knowledge of data management and data integrity.
- Knowledge of state accounts payable statutes. Knowledge of state funding rules and chart of accounts. Ability to interpret written rules and regulations.
- Knowledge of Accounts Payable tax withholding rules.
- Ability to follow complex written and oral instructions and problem solve.

H.S. Diploma Required

Associate’s Degree Preferred;
Degree in Finance, Accounting, or related field preferred.

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:

- Resume, Letter of Qualifications (cover letter)

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign…