Financial Specialist II

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

The Wisconsin State Laboratory of Hygiene Purchasing/Accounts Payable Team provides fiscal support to 6 major divisions and over 60 sub-departments with annual expenses exceeding $66 million. This position will utilize three systems including Workday and 2 Enterprise Resource Programs;
Acumatica and Jaggaer SHOPUW+, for the acquisition, review, approval and follow up on approximately 68,000 transactions using best judgement, simplified bids, standing orders while utilizing State of Wisconsin Bureau of Procurement and UW-Madison purchasing contracts and established policies and procedures. Also, use UW-Madison Internal programs such as Facilities, Transportation and Safety in support of WSLH Operations. Work positively with UW-Madison and WSLH Accounts Payable Team members insuring accurate recording of purchases to departments with correct funding information and expenses.

Resolve invoice related issues as necessary that are Material in nature. Provide WSLH employees with training in State of WI and UW-Madison Procurement Regulations, Workday, Acumatica and SHOPUW+ ensuring that WSLH Employees are viable members of the acquisition process and not just passive observers. All of these activities require superior communication, colleague collaboration and support of UW-Madison and WSLH personnel to ensure proper management of the acquisition process in compliance with State of Wisconsin, UW-Madison and WSLH policies and procedures.

Finally, the position requires exceptional customer service, an inquisitive nature toward continual excellence, critical thinking skills to resolve complex acquisitions, above average speaking and listening skills to provide training of WSLH personnel.

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit - 10%
• Reallocates expenses to appropriate funding strings - 10%
• Audits or reconciles original purchase documents with payments - 30%
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies - 5%
• Creates general reporting for transactions - 5%
• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences - 10%
• Reviews transaction processing internal controls and recommends policies and procedures - 5%
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials - 5%

Department: WSLH
- Administration
- Finance

• Minimum Salary - $25/hour
  - Depending on the experience of a successful candidate, the position will pay according to the salary administration guidelines.
• Actual pay is determined at hire and is based on experience and qualifications.
• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.
• For a summary of benefits, please see http://www.wisconsin.edu/ohrwd/benefits/download/

• Excellent verbal and written communication skills
• Excellent organizational skills
• Strong attention to detail as demonstrated by application method
• Experience using Microsoft Excel and other Microsoft Office Applications

• Workday experience
• Ability to work independently as well as demonstrated ability to work in a…