Administrative Assistant - Dept of Surgery

Current Employees:
If you are currently employed at any ofthe Universities of Wisconsin, log in to Workday to apply through the internal application process.

University Staff

Regular

Medical Program Assistant

The Department of Surgery offers a unique opportunity for a Medical Program Assistant to support our faculty and staff. In this dynamic role, you will coordinate complex daily activities that enable ourteam to excel in teaching, research, clinical care, outreach, and service.

We are seeking someone with outstanding organizational and communication skills, both written and verbal, who thrives in acollaborative, service-oriented environment. If you are strategic,innovative, and ready to contribute to a high-performing administrative team, we would love to have you join our team!

The Department of Surgery is comprised of multiple divisions, eachwith a primary focus. By applying for this position, applicants maybe considered for multiple Medical Program Assistant vacancieswithin the Department of Surgery at the School of Medicine and Public Health.

• This position may require some work to be performed in-person,onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Work Schedule:
  
  Monday through Friday 8:00a.m.
  
  - 4:30p.m.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible foret employment under the Wisconsin Caregiver Law and every fouryears.

• Acts as the primary liaison for providers or programs andrefers stakeholders to providers, agencies, patients, andstaff
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Coordinates with senior management to define program goals andfiscal objectives
• Serves as the primary contact and subject matter expert forspecified program policies and procedures
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases,maintaining files and materials, and preparing reports
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, andcalendaring

School of Medicine and Public Health, Department of Surgery

The Wisconsin Department of Surgery is one of the leading surgical programs in the nation, excelling in patient care, surgicaleducation, and surgical research. We are composed of more than 130full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20,000operations per year for pediatric and adult patients. Training thenext generation of surgeons and clinician-scientists is integral inour department, with more than 100 residents and fellows trainedeach year.

The department is consistently among the top surgeryprograms with extramural research funding, ranking seventhnationally in NIH funding over the last 10 years.

Working in the Wisconsin Department of Surgery provides the opportunity to collaborate with exceptional people to achieve extraordinary results. Our administrative staff plays a key role in supporting and enhancing the exceptional work being done on a daily basis.

The starting hourly wage for the position is $24.00 per hour; butis negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such asgenerous vacation, holidays, and sick leave; competitive insurancesand savings accounts;…