Payroll Specialist

Overview

Join a rewarding team at April Aire, a leader in premium, USA-made indoor air quality solutions. We’re committed to innovation, growth, and creating healthier homes across America.

As a Payroll Specialist
, you’ll play a critical role in ensuring accurate and timely payroll for our growing organization while enjoying opportunities for professional development and advancement.

A few perks to this role:

• This role is hybrid--onsite presence is required a few times a month at our East Washington location in downtown Madison, WI.
• Learn payroll from an almost 20 year RPC/April Aire employee
• Gain exposure to union and non-union payroll.
• Support a new HRIS integration in partnership with HR

• Deliver Accuracy:
  Ensure every employee is paid correctly and on time by processing and auditing payroll across multiple states.
• Protect Compliance:
  Keep April Aire aligned with federal, state, and local wage laws, and lead updates when regulations change.
• Drive Transparency:
  Reconcile payroll data and produce timely reports that empower leadership decisions.
• Solve Problems:
  Investigate and resolve payroll discrepancies quickly, partnering with HR, Finance, and Operations.
• Champion Data Integrity:
  Validate labor data and maintain accurate employee records to support operational excellence.
• Strengthen Controls:
  Provide documentation for audits and internal reviews, safeguarding April Aire’s compliance.
• Enable Insights:
  Analyze payroll trends to improve accuracy and efficiency while supporting leadership reporting.
• Innovate Systems:
  Test and implement system enhancements and new pay codes to keep payroll processes cutting-edge.
• Protect Confidentiality:
  Maintain secure payroll records and handle sensitive information with the highest integrity.
• Elevate Service:
  Respond to employee payroll inquiries with professionalism and clarity, building trust across the organization.
• Lead Improvements:
  Recommend and implement process enhancements that boost efficiency and compliance.
• Be a Change Agent:
  Serve as a subject matter expert during new technology rollouts and regulatory changes.

• Bachelor's degree or Associate's degree and a minimum of 2 years of payroll experience.
  In lieu of a degree
  , a minimum 4 years of experience in payroll
• Comprehensive understanding of payroll processes, including multi-state regulations, compliance requirements, and timekeeping systems.
• Familiarity with federal, state, and local wage and hour laws, and the ability to interpret and apply complex regulations.
• Knowledge of payroll tax filings, W-2 processing, reporting requirements, and internal controls.
• Proficiency in payroll/HRIS systems and intermediate Excel functions (e.g., VLOOKUP, pivot tables).
• Strong analytical skills for reconciling payroll data, identifying discrepancies, and troubleshooting issues promptly.
• High attention to detail and accuracy in processing payroll and maintaining records.
• Excellent organizational and communication skills to meet deadlines and collaborate effectively with HR, Finance, and Operations.
• Customer service mindset to address employee inquiries professionally and accurately.
• Ability to test and implement system enhancements, support process improvements, and adapt to new technologies.
• Commitment to confidentiality and a team-oriented approach to working across department
• Bonus points: Manufacturing/union experience!

Claudine Baccheschi #LI-CB1