Project Manager; hybrid

Overview

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Location:
Madison, WI

Full-time 1.0 FTE (40 hours/week) | Day Shift | Monday-Friday | Hours 8a-4:30p

Make a lasting impact with Agrace. Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a role that helps support meaningful, patient-centered care, this is your opportunity to make a difference!

The Project Manager – New Market Expansion provides support for the planning, coordination, execution, and monitoring of strategic growth projects that enable Agrace to expand into new markets. This individual uses formal project management methodologies to lead multi-workstream projects at various phases, ensuring alignment with business goals while maintaining oversight of project activities and resources. The Project Manager collaborates with cross-functional teams, external partners, and leadership to facilitate decision-making, drive progress, and ensure project deliverables and benefits are achieved on time, within scope, and with high quality.

• Key Responsibilities
• Project Management
  • Apply industry-standard project management tools and principles to define and manage scope, goals, deliverables, schedule, and quality to ensure successful delivery of desired business outcomes.
  • Support development of key project artifacts including charters, project plans, timelines, risk registers and decisions logs – ensure transparency by maintaining and updating documentation throughout the life cycle of the project.
  • Monitor adherence to planned milestones, tasks and activities, and resourcing. Ensure projects stay within approved budgets and resource allocations.
  • Assess the impact of changes on the overall critical path and support solutions to ensure project success.
  • Proactively identify and assess risks and issues. Lead mitigation planning and resolution through collective problem-solving with project stakeholders.
  • Plan and facilitate project meetings with senior leaders and team members from across the organization, using structured agendas, action item tracking, and follow-up mechanisms.
  • Provide timely, data-driven updates to the Executive Leadership Team (ELT), Growth Council, and other key stakeholders regarding progress, key risks and dependencies, and milestone health.
  • Prepare and deliver comprehensive status reports, presentations, and post-project evaluations, offering project recommendations and improvement strategies.
• Stakeholder Engagement and Communication
  • Establish and maintain effective communications with all stakeholders via communication plans, tailored engagement strategies, status reports, and other verbal, written and/or visual professional communication formats.
  • Collaborate with interdisciplinary leads and subject-matter experts to define scope and project requirements, identify cross-functional dependencies, and secure necessary resources.
  • Define and enable clear escalation paths and decision-making structures. Coordinate with governance bodies and project sponsors to make timely decisions and resolve barriers or roadblocks in a manner reflective of the business objectives of the project.
  • Proactively manage stakeholder expectations and facilitate discussions to resolve ambiguity, building consensus to drive decisions forward.
  • Escalate critical risks, missed deliverables, or shifts in timeline that may jeopardize project success.
  • Foster a culture of shared accountability by reinforcing deadlines, providing reminders, and using project tools to solicit updates on deliverables from team members across various work streams.
  • Maintain a centralized project timeline, ensuring individual contributors understand their responsibilities, due dates, and how their work fits into the overall strategic plan.
  • Support business relationships with outside vendors and agencies by tracking delivery of promised activities for successful market implementation.
• Project Governance and Best Practices
  • Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
  • Participate in internal work groups,…