Customer Operations Coordinator - Retail

At Fermented Food Holdings (FFH), we're passionate about harnessing the transformative power of food to enhance lives through high-quality, delicious fermented products. By making the unique benefits of these foods accessible, we're driving health and lifestyle improvements while transforming the future of food. We value talent, creativity, and authenticity, and we foster a diverse, inclusive workplace where everyone's contributions make us better.

Join us to make a meaningful impact in a growing industry and help create a healthier, happier world, one bite at a time.

This is a fully on-site role and is not eligible for remote or hybrid work. Fermented Food Holdings is seeking a Customer Operations Coordinator to own the day-to-day management of our retail customer orders. Serving as the key link between our retail partners, sales team, warehouses, and operations, you will ensure every order is processed accurately, fulfilled on time, and communicated clearly.

Beyond order execution, this role is analytical and proactive. You will monitor retail ordering activity, uncover trends in ordering patterns, identify customer and order issues before they escape, and recommend practical solutions. You will also build and maintain customer trackers and dashboards that give internal teams clear visibility into order performance. This position offers broad exposure to Supply Chain and Operations and a strong understanding of our internal systems and workflows.

This role offers a comprehensive view of the business, with visibility across sales, supply chain, and logistics. You will build analytical and problem-solving skills that directly impact our retail partners, with mentorship and opportunities for professional growth along the way.

• Process and manage retail customer orders received via EDI (SPS Commerce), email, and customer portals, ensuring accurate entry into Net Suite
• Verify order details, including item codes, quantities, pricing, ship dates, and customer information, against lead time, order minimum, and pallet requirements
• Monitor EDI order flow and fulfillment status, resolving transmission errors or discrepancies in a timely manner
• Process order changes and cancellations at customer request and communicate updates to internal teams and warehouse partners to ensure proper fulfillment
• Coordinate with third-party warehouses, production, and logistics teams to confirm product availability, pickup appointments, and on‑time delivery
• Maintain accurate customer records, order documentation, and procedures in Net Suite and shared systems
• Analyze retail ordering data to identify trends and changes in customer ordering patterns
• Develop and maintain customer trackers and dashboards covering open orders, fill rates, on‑time delivery, shorts, and other key performance metrics
• Prepare recurring reports and insights that support sales and operations decision‑making
• Share findings with internal stakeholders and recommend opportunities to improve order accuracy, efficiency, and customer experience
• Proactively identify potential customer and order issues, such as missed pickups, inventory shortages, pricing discrepancies, deductions, and compliance gaps, before they impact service
• Investigate root causes, develop solutions, and partner with cross‑functional teams to resolve issues and prevent recurrence
• Track and follow up on open customer issues through resolution, keeping customers and internal teams informed throughout
• Support process improvements, retailer onboarding, and customer setup to strengthen order‑to‑delivery workflows
• Serve as a primary point of contact for retail buyers and customer service teams regarding order status, product availability, and…