Procurement Supervisor

FLSA Status:
Exempt
Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS) is hiring a Procurement Supervisor. Encompass Community Supports is a Virginia State community services organization that improves the quality of life in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties by providing comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services. As an organization of almost 400 employees and more than 80 programs, we lead with integrity and excellence and embrace collaboration, accountability, and innovation to respond to the ever-changing needs of our community.
Our non-profit organization qualifies for the Public Service Loan Forgiveness (PSLF) program, allowing eligible employees to potentially receive student loan forgiveness.

ECS is also a registered site for the National Health Service Corps (NHSC) Loan Repayment plan.
Our benefits are highly competitive and include:

• Low employee cost Medical, Dental and Vision Insurances
• 13 paid holidays annually
• 17 PTO days
• Enrollment in VA State pension and retirement plan
• Employee training and educational opportunities
• Paid Life Insurance
• Health Savings Plan
• Flexible Savings Plan
• Employee Assistance Program

At Encompass Community Supports, our full-time employees work 37.5 hours weekly.
Our Procurement Supervisor purchases and contracts services, supplies, materials and equipment; work is performed under general supervision; supervision is exercised over personnel.

• Initiates, composes, and oversees formal Invitation for Bids and Requests for Proposals.
  
  This includes goods, services, professional services, small construction/renovation projects. Includes selection of procurement method and seeing procedure finalized with a contract.
  
  Handles small dollar bidding and proposals from beginning to award.
• Generates purchase orders, maintains procurement records including purchase orders, request for proposals, invitation for bids, contracts, appeals and other pertinent information for audit purposes, Freedom of Information Act, vendor list and data for management and budget decisions. Solves Accounts Payable/procurement issues.
• Handles all deliveries, large and small.
• Maintains maintenance contracts for copiers, telephone systems, fire sprinkler systems, fire hood system. Handle or advise equipment upgrades as needed.
  
  Communicates directly with VITA on new equipment/lines and equipment/line repair.
• Supervises purchasing assistant and procurement specialist in tasks and reviewing logs being maintained.
• Remains current on risk management issues; completes yearly insurance applications for agency general liability professional liability, worker's compensation, automobile, directors and officers, property, inland marine and boiler insurance; assists with coverage changes and claim filing, if needed.
• Coordinates program moves by closing, reopening locations or opening new locations, moving vendors, purchasing functions, start-up or transfers utilities; maintains facility log documenting utilities, telephone lines and rental information.
• Reviews, recommends and updates procurement policies and procedures.

• Performs related tasks as required.

Thorough knowledge of business methods, markets and purchasing practices; thorough knowledge of the laws relating to public purchasing; ability to write clear and concise contracts and specifications; thorough knowledge of various grades and qualities of a variety of materials, supplies and equipment used; thorough knowledge of standard office procedures, practices and equipment; ability to plan and review the work of office staff in performing varied procurement functions;

ability to express ideas effectively both orally and in writing; ability to establish and maintain effective working relationships with associates, vendors and the general public; knowledge of MS Office, to include Word and Excel.

• Associate’s degree in business management or higher.
• At least 5 years of experience in purchasing and contracting a variety of services, supplies, materials and equipment.

• Virginia Contracting Officer (VCO) certification and/or Certified Professional Public Buyer (CPPB).
• Previous Supervisory Experience

• This work requires moderate physical effort working regularly with lightweight materials and occasionally with heavy weight materials (over 60…