Associate Director, Real Estate & Workplace Services PMO

Associate Director, Real Estate & Workplace Services PMO at Exact Sciences summary:

The Associate Director of Real Estate & Workplace Services PMO leads a team managing a portfolio of laboratory and workplace capital projects, ensuring strategic alignment and operational excellence within Exact Sciences. This role emphasizes leadership development, process improvement, stakeholder engagement, and compliance while driving continuous enhancement of project delivery methodologies. The position requires extensive project management experience in design and construction, with a focus on fostering an inclusive culture and optimizing resource utilization to support the company’s mission to eradicate cancer.

Help us change lives

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The Associate Director, Real Estate & Workplace Services (REWS) Project Management Office (PMO) plays a key leadership role in supporting Exact Sciences’ mission to eradicate cancer. This role leads a team of project managers responsible for delivering a portfolio of high-impact laboratory and workplace projects. The AD PMO ensures excellence in project execution and strategic planning through oversight, resource optimization, and continuous improvement of project delivery practices.

Essential Duties

Include, but are not limited to, the following:

Leadership & Team Development

• Lead, coach, and develop a team of project managers to deliver successful outcomes.
• Set clear expectations, provide feedback, and support career growth.
• Foster a high-performance and positive culture rooted in accountability, inclusion, and collaboration.

• Inspire and motivate the team to deliver their best work in a matrixed environment.
• Coach, mentor, and develop project managers and PMO staff, supporting their growth through training, feedback, and performance evaluations. Champion diversity, equity, and inclusion in team practices and recruitment.
• Persuade managers and leaders to act and/or negotiate with external partners/ vendors/customers.

Project Portfolio Oversight

• Oversee a portfolio of capital projects aligned with business objectives.
• Lead the PMO in maintaining visibility and updates of lab space master planning initiatives to align the business on lab space utilization & optimization.
• Ensure accurate project planning, budgeting, and reporting.
• Guide PMs in maintaining up-to-date dashboards.
• Guide PMs in maintaining action items, decisions, risks and mitigations.
• Support capital planning by gathering and prioritizing project needs across the business.
• Partner with Project Accounting, Accounting, and Finance to produce accurate reporting including project status, spend forecasts, and accruals, to proactively identify cost risk.
• Effectively plan internal and external project resources, balancing workloads across teams and ensuring optimal use of talent and budget.

Process Improvement & Best Practices

• Proactively identify and mitigate project risks.
• Drive continuous improvement in project management methodologies, tools, documentation and training.
• Promote the adoption of industry best practices, including ISPE, Lean Construction and Integrated Project Delivery.
• Enhance project delivery processes to optimize cost, quality, and schedule performance.

Stakeholder & Partner Engagement

• Build strong relationships with internal stakeholders and external service providers.
• Serve as a primary point of contact for project sponsors, business leaders, and clients.
• Partner with procurement and legal teams to competitively bid, select and manage vendors.
• Ensure effective communication with executive leadership and cross-functional teams.

Operational Excellence

• Define and monitor key performance indicators (KPIs) for project and portfolio success. Prepare regular reports for executive leadership, highlighting achievements, challenges, and opportunities for improvement.
• Support…