Warehouse​/Inventory Coordinator

(Supply Chain) Warehouse/Inventory Coordinator

Head of Talent Acquisition at Elephas –

Summary

Elephas is a Madison, WI based biotechnology start‑up company working to build an instrument platform that will inform how clinicians treat cancer patients around the world. We are seeking a supply chain professional to work as a Warehouse/Inventory Coordinator who is looking to join a group of motivated people driven to provide hope to cancer patients globally. We are looking for someone who has experience in Supply Chain.

The ideal candidate will be self‑motivated, eager to learn, and comfortable working in a fast paced and highly collaborative environment. This is a great opportunity to manage the warehouse and inventory needs in a growing company.

Essential Duties and Responsibilities

• Receive, inspect, and stock raw materials, components, and finished goods at multiple sites, ensuring accuracy and compliance with quality standards.
• Issue materials to laboratories and production work orders across multiple locations, maintaining accurate inventory transactions.
• Coordinate domestic and international shipping to partners and customers, ensuring on‑time delivery performance and proper documentation.
• Manage, monitor, and update Kanban quantities and replenishment signals based on consumption, lead times, and usage.
• Lead and manage the disposition process for expired, obsolete, or nonconforming materials in accordance with regulatory and quality requirements.
• Support new material review and entry into the new part setup process.
• Plan, lead, and execute cycle counts and periodic physical inventories; investigate and resolve discrepancies to maintain high inventory accuracy.
• Track, analyze, and report key performance indicators (KPIs) such as on‑time shipping and inventory accuracy.
• Ensure adherence to regulatory requirements, quality management system requirements, budgets, and schedules within the operations department.
• Develop, update, and maintain standard operating procedures (SOPs), work instructions, and training documentation related to inventory and warehouse operations.
• Lead or participate as a project lead or key stakeholder on cross‑functional initiatives across the organization.
• Train and support team members on inventory processes, systems, and best practices as needed.
• Order, safely move, connect, and disconnect compressed gas cylinders as required.
• Other duties as assigned.

Education/Experience

• Minimum of 3 years of experience in a warehouse, inventory, or materials management environment.
• Associate’s or Bachelor’s degree preferred.
• At least 1 year of experience supporting operations in a scientific, laboratory, manufacturing, or regulated setting.
• Working knowledge of quality management systems (QMS) and experience operating within regulated or compliance‑driven environments.
• Experience performing inventory transactions, cycle counts, and material handling using ERP/MRP or inventory management systems.
• Ability to meet the physical demands of the role, including frequent standing and walking, lifting up to 45 pounds, and handling materials such as compressed gas cylinders in accordance with safety procedures.

Skills

• Ability to work independently and as part of a team.
• Strong problem‑solving skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work cross culturally.

Physical Demands

• Prolonged periods of working at a computer, including extensive keyboarding, data entry, and record‑keeping.
• Frequently standing, walking, and moving throughout the facility for extended periods to support warehouse and inventory operations.
• Regular communication via phone, email, and in‑person discussions with cross‑functional teams.
• Frequently required to communicate verbally and accurately understand conversations in person and by phone.
• Frequent use of hands and fingers to operate buttons and controls, reach, grasp, and handle materials.
• Ability to safely lift, carry, push, pull, and/or move materials weighing up to 45 pounds.
• Ability to safely move, position, and handle compressed gas cylinders using appropriate equipment and in accordance with safety procedures.
• Specific vision…