Senior Administrator

Post

Title:

Bursar /Operations Manager (SMT)

School:
St Patricks College Maghera

Salary Scale: SCP
33-36 (SAO)

Hours:

36 hpw

Responsible to:
The Principal

Job Purpose:

To be responsible for all matters of school management relating to finance, personnel management (non teaching staff), estates management and general administration.

Duties:
The post of Bursar/Operations Manager will be a senior administrative post in the school responsible to the Principal in all matters of school management relating to finance, personnel management (non teaching staff), estates management and general administration. The Bursar/Operations Manager will work closely with the Principal, Vice-Principals and Executive Officers and will participate in forward planning, decision making, implementation and evaluation.

The Bursar/Operations Manager will be responsible to the Principal as their line manager and will be a full member of the Senior Management Team (SMT). As such they will be:

• Responsible for strategic planning aspects including all financial implications and ensuring that the school makes the best possible use of resources available.
• Responsible for all the disciplines of Finance, Personnel Management (non teaching staff), Estates Management, general Administration, and all matters within the management of the school which are supportive to, but do not involve, the teaching function.
• Responsible for effective ‘Risk Management’, for example, in Health and Safety and in the management of any third party service contracts.
• Maintaining confidentiality in all aspects of the job.

In keeping with the EA’s scheme for LMS, the Bursar/Operations Manager will establish, develop and monitor the financial administrative structures within the school. This will include:

• Preparing estimates of annual expenditure in relation to Teachers’ Salaries and all other items of expenditure.
• Devising and implementing appropriate policies and procedures to monitor and control and disburse all finances delegated to the school under LMS, keeping the Principal informed on an ongoing basis regarding the current state of the school finances, providing relevant figures and required projections as requested and advising management in good time of any impending areas of possible concern.
• Preparing financial and other reports in connection with the administration of the school’s budget in order to advise the Principal and the Board of Governors on financial issues and providing information as necessary.
• Leading the school Finance Committee in dealing with all relevant issues, providing reports and updating information for Principal and staff.
• Drawing up the annual budget plan, having it thoroughly analysed and presented to Principal and Governors and being suitably informed to advise same, in good time or as requested. In any event, the annual budget with expenditure allocated for the school, consistent with the financial provision, shall be determined and notified to the area board by the appropriate date each year.
• Ensuring that all purchasing procedures are adhered to.
• Being responsible for the purchase of all capital items, furniture and fittings.
• Calculating and allocating budgets for resources and reprographics in liaison with the Executive Officers.
• Having oversight of the LMS and personnel aspects of the LMS budget module ensuring that contractual and salary related data are kept up-to-date and being responsible for the production and issue of the annual salary review letters for teaching staff in conjunction with the Principal.

The Bursar/Operations Manager will work with the Executive Officers to implement the following:

• Managing and supervising all non-teaching staff.
• Being…