Project Coordinator

Exo Group, LLC has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. Exo delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.

With deep expertise in vertical infrastructure, Exo builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.

Recognizing that full replacement is often impractical due to cost and safety constraints, Exo developed its “Ex-Tend” approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, Exo helps clients monitor asset conditions and make informed, strategic decisions.

Position Overview:

Project Coordinator is a crucial role responsible for planning, executing, and overseeing key tasks from the initiation to the completion of a given project. This role involves assisting project managers in overseeing that project tasks are completed on time, within budget, and to the highest quality standards.

• Assist with the preparation and maintenance of project documentation which includes, but is not limited to, project plans, schedules, and status reports.
• Track and report on project milestones and key performance indicators (KPIs)
• Coordinate meetings, project reviews, and ensure action items are tracked and followed through

• Work within and support project teams, assign roles and responsibilities, and establish clear lines of communication.
• Coordinate with project team members, fostering a collaborative and results-oriented work environment.

• Establish and monitor quality standards, ensuring that project deliverables meet or exceed defined quality benchmarks.
• Ensure operations views are managed towards the best solution(s).

• Identify and assess project risks and develop risk mitigation plans.
• Monitor and report on risks throughout the project's lifecycle, documenting proactive measures taken to avoid or minimize their impact.

• Maintain open and transparent communication with project stakeholders, providing regular updates on project status, issues, and risks.
• Prepare and distribute progress reports, ensuring that project objectives are met.
• On-site project coordination, viewing and learning various projects by attending on site meetings.

• Identify and assess changes to project scope, schedule, or budget.
• Help to implement change control procedures and ensure proper documentation and approval of changes.

• Learn to identify project closure activities including final inspections, client acceptance, and lessons learned documentation.

• Bachelor's degree in a relevant field (e.g., business, engineering, project management) is typically required.
• Entry-level project coordination experience or internship is desirable.
• Knowledge of project management principles, methodologies, and tools.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Analytical and problem-solving abilities.
• Attention to detail and a commitment to delivering high-quality results.