Assistant ProjectResouce Manager

Company:
Ultra Intelligence & Communications

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield find your place in the future of defense.

Cyber Business

Our Cyber business unit is at the forefront of pioneering advanced cryptographic and key management solutions facilitating the confidential exchange of vital information for customers operating at both tactical and strategic echelons. Join our team and participate in the innovation that ensures the highest security and trust worldwide.

Job Description

At Ultra Cyber we are seeking a keen driven energetic individual to join our Programmes team in a role that will be split 50/50 across projects and resource management / governance.

Your attitude and desire to learn and develop will be key here and is seen as more of an essential requirement than previous experience in a projects / resource management environment.

Specific responsibilities in relation to this role are as follows:

Support the Head of Programme Discipline by:

• Facilitating the monthly resource management (forward load) process liaising with department heads and PMs to ensure the demand for resources is accurate

• Performing data analysis which supports SLT decision making

• Ensuring the Business Management System is kept up to date in relation to working processes procedures and practices

• Supporting project audits both internal and external

Support Project Managers by:

• Maintaining project schedules ensuring timely responsive completion of deliverables

• Coordinating the availability of resources including personnel equipment and materials to ensure timely project execution and minimise delays

• Organising regular project meetings maintaining clear communication of progress updates and ensuring action items are tracked and completed

• Ensuring project documentation is maintained and made available in accordance with project management processes and company policies

• Identifying project risks and issues develop resolution strategies and implement measures to minimise impact to project timelines

• Tracking and monitor project budgets where necessary coordinate with PMs and Finance to address any cost related concerns

• Managing the change request process ensuring any changes to scope schedule or resources are properly documented and are effectively communicated to all relevant stakeholders.

Essential:

Data Literacy: Analysing resource spreadsheets and identifying allocation bottlenecks or scheduling conflicts

Attention to Detail: Reviewing project deliverables against established compliance methodology and governance frameworks without cutting corners

Communication & Stakeholder Management: Following up assertively but politely with busy project managers and team members to gather status updates

Proficiency in Core Tools: Strong mastery of Microsoft Excel (for resource tracking) and standard project management software (eg MS Project)

Security Clearance: candidates must be able to obtain and maintain the required level of security clearance

Nice-to-Have:

Project Administration: Tracking project schedules maintaining RAID logs (Risks Assumptions Issues Dependencies) and documenting accurate meeting minutes.

Resource Management Software: Experience with dedicated capacity planning tools

Governance Frameworks: Familiarity with specific project methodologies like Agile Scrum or PRINCE2

Introductory

Certifications:

Holding a APM or a PRINCE2 Foundation certification

Process Improvement: Experience identifying inefficiencies in a workflow and suggesting ways to streamline a project process

#LI-DC1

#LI-HYBRID

#IC

Due to the…