Administration Assistant

Job Title:

Administration Assistant

Company:
Ivy League Care Limited

Location:

Maidstone, England

Pay: £12.50 per hour

Job Type: Full-time

Expected hours: 37.5 per week

Work Location:

In person

• Casual dress
• Discounted or free food
• Free parking
• On-site parking
• Sick pay
• UK visa sponsorship
• Unlimited paid holidays

We are seeking a highly organised and efficient Administrative Assistant to provide essential support within our office environment. The successful candidate will play a vital role in maintaining smooth daily operations, managing correspondence, and assisting with various administrative tasks.

• Managing incoming calls with professional phone etiquette and directing enquiries appropriately
• Organising and maintaining files, records, and documentation to ensure easy retrieval
• Performing data entry tasks accurately using Microsoft Office, Google Workspace, and Quick Books
• Assisting with scheduling appointments, meetings, and calendar management for team members
• Preparing correspondence, reports, and presentations as required
• Handling mail distribution and courier arrangements
• Supporting invoicing, billing, and basic bookkeeping activities using Quick Books
• Providing general administrative support to ensure efficient office operations

• Proven office experience with strong organisational skills
• Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Experience in data entry and clerical tasks with high attention to detail
• Excellent typing speed and accuracy
• Strong organisational abilities to prioritise tasks effectively
• Good phone etiquette with clear communication skills
• Familiarity with Quick Books or similar accounting software is desirable
• Previous administrative experience is advantageous but not essential; training will be provided where necessary