Company Secretary - Volunteer

Are you an organiser who loves making things happen behind the scenes? Join Maidstone Homeless Care as our Company Secretary Trustee to support our mission to change lives and tackle homelessness in your community.

Living within driving distance of Maidstone would be preferred.

What difference will you make?

As Company Secretary Trustee at Maidstone Homeless Care (MHC), you will play a key role in ensuring the charity is well-governed, compliant, and running smoothly—providing the essential structure that allows our frontline services to thrive.

MHC supports people in Maidstone who are experiencing homelessness or living in crisis. We offer vital services including a day centre, food bank, and supported accommodation. These services change lives, but behind every warm meal, job application, or safe night of sleep, there must be strong, organised governance.

That’s where your role comes in.

By managing the smooth operation of board meetings, AGMs, and compliance processes, you’ll ensure that our trustees can focus on the big decisions—guided by accurate records, clear agendas, and thoughtful oversight. You’ll help maintain our legal and regulatory responsibilities, making sure that everything we do aligns with our charitable aims and continues to deliver public benefit.

You’ll be the central point of coordination for the board, helping decisions turn into action, keeping everyone on track, and supporting the Chair in ensuring meetings are productive and inclusive. From filing annual returns to documenting key decisions, your work will keep the charity accountable, efficient, and responsive to change.

This role will have a direct impact on our ability to serve the community with transparency, integrity, and long‑term sustainability. It’s a chance to use your organisational and governance skills to make a real difference behind the scenes—helping MHC grow stronger, more resilient, and better equipped to meet the challenges ahead.

By keeping the engine room of the charity running smoothly, you’ll help ensure we can continue to change lives for the better.

We’re looking for someone who is highly organised, reliable, and confident managing the key governance and administrative responsibilities that keep a charity running smoothly. This is a great opportunity for someone who enjoys structure, pays close attention to detail, and takes pride in getting things right behind the scenes.

You don’t need to be an expert in charity governance from day one—we welcome applications from people who are willing to learn and bring transferable skills. Previous experience as a company secretary, in committee administration, or in a governance or compliance role (in any sector) would be helpful, but is not essential.

Strong communication skills are important—you’ll be preparing agendas, documenting decisions, and liaising with trustees and external bodies. You’ll need to be comfortable taking accurate minutes, tracking actions, and ensuring follow‑ups are completed.

A good understanding of or interest in charity law, governance standards, and the role of trustees would be valuable. Familiarity with filing annual returns, managing records, or using online systems like Companies House and the Charity Commission is a plus, but support and training will be provided.

You should be confident working independently, but also enjoy being part of a team. You’ll be working closely with the Chair and other trustees, so a collaborative and professional approach is key.

We also welcome people with lived experience of homelessness or housing insecurity, as well as individuals from diverse backgrounds whose perspectives can strengthen our board.

• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• Minute‑taking and document management experience
• Ability to manage tasks and meet deadlines reliably
• Familiarity with governance, compliance, or board processes (desirable)
• A team player with a calm, methodical approach
• Commitment to MHC’s values and mission
• Willingness to learn and adapt in a voluntary role

Hybrid

We’re looking for an…