Business Administration Apprenticeship

We’re excited to be working with Oakwood Park Grammar School to recruit an Examinations & Administration Assistant Apprentice to join their examinations and administration team, working closely with the Examinations Manager, Senior Leadership Team, Heads of Subject, SENDCo, Data Manager, teachers and examination invigilators.

Location: Maidstone, Kent, ME16 8AH

This is a fantastic opportunity for an organised and ambitious individual to develop their knowledge and experience within school examinations administration.

Working alongside the Examinations Manager, the successful apprentice will provide high-quality administrative support to help ensure internal and external examinations are organised and administered efficiently, accurately and in line with relevant examination regulations.

The role will provide hands‑on experience across examination entries, timetabling, invigilation, internal examinations, results and post‑results services, as well as general administration and record keeping.

This is an ideal opportunity for someone who is keen to build their administrative skills within an education environment and who may aspire to progress into examinations leadership in the future.

A Business Administration Apprenticeship provides transferable skills across administration, communication, IT, organisation and customer service, supporting the apprentice to develop a broad range of skills that can be utilised across a variety of future roles.

Support the Examinations Manager with the administration of GCSE, A Level and other external examination entries.

Accurately input and process examination entries within published deadlines.

Liaise with Heads of Subject to confirm candidate entries and resolve discrepancies.

Support amendments, withdrawals, transfers and late entries.

Maintain accurate examination records and candidate information.

Assist with the administration of examination fees and related documentation.

Support the creation and maintenance of examination timetables.

Assist with the organisation of internal examinations, mock examinations and public examinations.

Help identify potential examination clashes and raise these with the Examinations Manager.

Prepare candidate timetables, rooming lists, seating plans, registers and other examination documentation.

Liaise with examination invigilators regarding dates, times and arrangements.

Assist with the preparation and distribution of invigilation timetables.

Maintain accurate records of invigilator availability and deployment.

Support invigilator training and examination briefings.

Support the administration of results and post‑results services.

Assist with applications for reviews of marking, access to scripts and other post‑results services.

Maintain accurate and up‑to‑date electronic and paper records.

Support the secure handling and storage of confidential examination information.

Monitor examination deadlines and bring upcoming deadlines to the attention of the Examinations Manager.

Produce reports, lists and other examination documentation.

Provide general administrative support, including data entry, photocopying, printing, scanning and preparing correspondence.

Work in accordance with JCQ and awarding organisation regulations and school examination procedures.

Maintain confidentiality and follow school procedures relating to data protection and information security.

Aged 16 or over.

Right to work in the UK.

Must meet the apprenticeship eligibility requirements.

Oakwood Park Grammar School is looking for someone who is:

Highly organised with excellent administrative skills.

Accurate and has strong attention to detail.

Able to work to deadlines and manage competing priorities.

Confident using IT,…