Practice Manager

Bower Mount Medical Practice, Maidstone is a large training practice with 11,500patients and we are seeking to appoint an experienced Practice Manager who will work with the partners to ensure the financial and operational needs of the practice are fully met. If you are a strategic thinker with an eyefor detail, the skill to understand the financial claims process for our varied income streams and the ability to search and negotiate fresh income opportunities we would like to hear from you.

Youwill be responsible for the smooth, efficient, and profitable running of the Practice and in tandem with our HR Manager tasked with maintaining a committed team to deliver the best possible care for our patients. You will have responsibility for financial management (including all claims),premises/equipment, IT systems (EMIS, APEX, CQRS etc.) Complaints, ensuring that all legal and contractual requirements are met.

• Ensure organisational requirements of practice contracts are met and complied with
• Develop and implement processes to achieve clinical targets of QOF and enhanced services
• Directly contribute to profit improvement
• Help develop and control Practice budgets and financial systems
• Prepare budgets and cashflow forecasts
• Liaise with accountant, bank and other business contacts as appropriate
• Managing complaints in line with NHS complaints procedure.
• Operate and maintain accounts using Xero
• Ensure that property is maintained to safe standards
• Facilities management
• Strategic planning - identify potential opportunities and threats
• Evaluate opportunities for expansion
• Implement and update Practice Development Plan
• Represent the Practice at PCN, ICB etc.
• Log all income and expenditure on Xero
• Ensure appropriate income and expenditure codes are used
• Produce cash flow
• Ensure all claims are made in a timely fashion
• Monitor QOF targets to ensure necessary points are achieved
• Produce any reports as requested
• CQC compliance

We are a practice of 11,000 patients. We seek to provide the best possible care within the resources we have available to us. Based in central Maidstone we are a training practice working with GP registrars, medical students and ancillary staff.

• Responsible to the Partners at Bower Mount Medical Practice
• Salary range - negotiable according to experience
• Essential
  
  Experience:
  
  Good team Leader, Excellent Time Management skills, Prior work shows attention to detail, Excellent IT skills
  -use of word, Excel, Power Point, One drive and others, Proficient use of EMISweb, APEX, CQRS,PCSE etc., Excellent strategic and Finance skills.

Job Summary

(Description of main purpose of job):

To lead the Bower Mount Medical Practice team as a manager addressing the following:

• Finance:Monitoring budgets, handling payroll, managing the claims, invoices, and ensuring the practice meets its financial targets. Liaise with the accountant, bank and business insurance companies as appropriate or as directed by the Partners. Ensure the organisational requirements of the practice contracts with NHSE are fully met and complied with
• Support the Partners to develop and implement processes to achieve clinical targets of QOF and enhanced services
• Directly contribute to profit improvement by exploring areas for increasing income and reducing costs.
• Analyse data relating to clinical commissioning as appropriate and contributing to planning and organisation, both at the practice and clinical commissioning group level
• Help to develop and control practice of budgets and financial systems
• Prepare financial budgets and cash-flow forecasts
• Liaise with the accountant, bank and business insurance companies as appropriate or as directed by the Partners
• Operate and maintain Xero accounting software, maximising its use within the practice to ensure detailed coding of income and expenditure.

Human resources - To work in close collaboration with our HR lead and to take part

Compliance and Safety: Ensuring the practice adheres to regulatory standards (such as CQC regulations in the UK), managing health & safety protocols, and overseeing information governance and GDPR.

Facilities: Managing the building's maintenance, security,…