Sales Administrator

Location Maidstone, Kent

Benefits Can be discussed at later interview stages

Salary Competitive Salary

Closing Date 31/08/2026

Location: 23 Ashford Road, Maidstone, ME14 5DQ

Job Type: Full-time, Permanent

We are looking for an organised, proactive and detail-driven Sales Administrator to support our dealership’s sales operations.

This is a key role within the business, ensuring the smooth and accurate processing of vehicle sales, maintaining essential documentation and providing administrative support to the sales team.

If you thrive in a fast-paced environment and enjoy working with both data and people,this position offers an excellent opportunity to contribute to the continued successof our dealership.

• Accurately process vehicle orders, invoices and associated documentation withinrequired time frames.
• Maintain and update customer records using CRM systems, ensuring all information is current and compliant.
• Organise and manage all paperwork relating to vehicle sales, including contracts,registration documents and correspondence.
• Support sales initiatives by assisting with data analysis, reporting and administrative tasks.
• Maintain clear, accurate and well-organised records of sales activity and customer interactions.

• Previous experience in a sales administration or dealership administration roleis highly desirable.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook,as well as experience using CRM platforms.
• Excellent written and verbal communication skills.
• A high level of computer literacy and the ability to learn new systems quickly.
• Exceptional organisational skills with strong attention to detail and accuracy.
• The ability to prioritise workload effectively and manage multiple tasks in a busy environment.
• A customer-focused approach, with previous customer service experience beneficial.
• Confidence working independently as well as collaboratively within a team.

• A minimum of one year’s experience in automotive sales or service administrationis required.

This role is ideal for someone who enjoys structure, accuracy and supporting ahigh-performing sales department.

You will be joining a professional and friendly team where your contribution will directly support the success of our dealership.

Haynes Bros. Ltd is committed to diversity and equal opportunities. We welcome applications from all individuals regardless of gender, marital status, civil partnership status, parental status, race, ethnic origin, colour, nationality,disability, sexual orientation, religion or belief, age, gender reassignment,identity or caring responsibilities.

Haynes Brothers Limited is an Appointed Representative of Automotive Compliance Ltd who is authorised and regulated by the Financial Conduct Authority (FCA No. 497010). Automotive Compliance Ltd’s permissions as a Principal Firm allows Haynes Brothers Limited to act as a credit broker, not a lender, for the introduction to a limited number of lenders, and to act as an agent on behalf of the insurer for insurance distribution activities only.

We are a credit broker and not a lender. We can introduce you to a carefully selected panel of lenders, which includes manufacturer lenders linked directly to the franchises that we represent. We act on behalf of the lender for this introduction and not as your agent. We are not impartial, and we are not an independent financial advisor.

Our approach is to introduce you first to the manufacturer lender linked directly to the particular franchise you are purchasing your vehicle from, who are usually able to offer the best available package for you, taking into account both interest rates and other contributions. If they are unable to make you an offer of finance, we then seek to introduce you to whichever of the other lenders on our panel is able to make the next most suitable offer of finance for you.

Our aim is to secure a suitable finance agreement for you that enables you to achieve your financial objectives. If you purchase a vehicle, in the majority of cases, we will receive a commission from your lender for introducing you to them which is either a fixed fee, or a fixed percentage of the amount that you borrow. This may be linked to the vehicle model you purchase.

Different lenders pay different commissions for such introductions, and manufacturer lenders linked directly to the franchises that we represent may also provide preferential rates to us for the funding of our vehicle stock and also provide financial support for our training and marketing. But any such amounts they and other lenders pay us will not affect the amounts you pay under your finance agreement;

however, you will be contributing towards the commission paid to us with the interest collected on your repayments. Before we propose you to a potential lender, we will inform you of the likely amount of commission we will receive and seek your consent to receive this…