Transport Admin

Transport Administrator (Nights) – Full Time – Maidstone

Rapier Employment is seeking an organized and reliable Transport Administrator to support our busy transport team at the Allington site. This full‑time, night‑based role (4 on, 4 off, 18:00‑06:00) requires prior transport administration experience and strong communication skills.

• Conduct driver pre‑briefs at the start of each shift
• Contact stores ahead of scheduled deliveries
• Issue drivers with all required paperwork and equipment
• Complete agency documentation and carry out licence checks
• Monitor driver progress using Microlise and elevate issues when necessary
• Allocate and amend driver workloads throughout the shift
• Maintain transport management systems accurate and up to date
• Ensure compliance with driver hours, vehicle defects, and fleet legal requirements
• Liaise with warehouse teams and shunters to ensure on‑time departures
• Co‑ordinate vehicle and trailer availability
• Carry out driver debriefs and complete related administration
• Produce KPI reports and update spreadsheets
• Communicate effectively with First Line Managers (FLMs) and Shift Managers
• Follow all company Health & Safety procedures
• Build positive working relationships with drivers and site teams
• Adjust to changing operational demands within a busy transport environment

• Experience in Transport Administration, Transport Planning, or a similar logistics role
• Confident using Microsoft Office (Excel and Word)
• Comfortable learning and using transport management systems such as Microlise
• Organized, accurate, and able to prioritise workload effectively
• Strong communicator with excellent written and verbal skills
• Customer‑focused with a professional telephone manner
• Ability to work independently as well as part of a team
• Reliable, punctual, and committed to delivering high standards
• Calm under pressure and able to thrive in a fast‑paced transport environment
• Flexible and adaptable to changing priorities

• Hourly rate: £14.83, rising to £18.54 for overtime after 42.12 hours per week
• Weekly pay
• Free onsite parking
• Online payslips
• 24/7 support from an on‑site consultant
• Clean and safe working environment
• Ongoing, long‑term work