Administrative Assistant

The Administrative Assistant performs complex administrative tasks using a personal computer. Coordinates office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

• Type business letters, memorandums, reports, charts, etc. on a personal computer.
• Independently prepares recurring reports for review and signature.
• Faxes and retrieves incoming messages on a regular basis,
• Performs system backup procedures on the computer
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the Director's calendar.
• Assists the Director with preparations and arrangements for special events.
• Establishes and maintains confidential files and records.
• Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
• Orders necessary office supplies and equipment.
• Assists in the training of new clerical personnel.

Must have a High School diploma with a least three years practical experience. Model company Core Values.

Possess a two-year business college degree

Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials.

Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.