Executive Assistant Norway, ME | Robert Half

Executive Assistant

We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities.

Responsibilities:

• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.
• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.
• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.
• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.
• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.
• Compile monthly reports and deliver day-to-day administrative support for multiple departments.
• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.
• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.