Customer Service Manager

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Full Time Monmouth, ME, US

3 days ago Requisition

Salary Range: $60,000.00 To $78,000.00 Annually

Position Summary

The Customer Service Manager is responsible for leading the customer service and order management function for a growing manufacturing company. This position serves as a key link between customers and internal operations, ensuring customer orders are processed accurately, commitments are clearly communicated, and customer issues are resolved quickly and professionally.

The Customer Service Manager works closely with Sales, Production, Planning, Purchasing, Shipping, Quality, Finance, Engineering, and Operations to ensure seamless order execution and a high level of customer satisfaction. This role requires a strong customer focus, excellent communication and organizational skills, and the ability to manage competing priorities in a fast-paced manufacturing environment.

The successful candidate will be a hands-on manager who is comfortable working directly with customers and employees while also driving continuous improvements in customer service processes and overall operational performance. This individual will lead by example, effectively balance day-to-day customer needs with longer-term process improvements, and collaborate across departments to improve efficiency, accountability, and customer satisfaction.

Duties and Responsibilities

• Manage daily customer service activities and workload while directly supervising one Customer Service Representative, providing guidance, support, coaching, and performance feedback to ensure timely and effective customer support.
• Oversee the customer order process from initial order entry through shipment, ensuring orders are entered accurately and customer requirements are clearly documented.
• Review customer orders for pricing, quantities, specifications, delivery requirements, and special instructions to ensure order accuracy and compliance.
• Communicate order status, lead times, and delivery commitments in a timely, professional, and customer-focused manner.
• Communicate schedule changes and delays to customers and coordinate customer-requested order changes, expedites, cancellations, and rescheduling requests.
• Work closely with Production, Planning, Purchasing, Quality, and Shipping departments to meet customer commitments and resolve order-related issues.
• Participate in production scheduling and operational planning meetings.
• Serve as the primary point of escalation for customer concerns, delivery issues, order changes, and service-related problems.
• Monitor customer order backlog, on-time delivery performance, customer requests, and other key performance indicators.
• Prepare and distribute customer service, order status, backlog, and performance reports for management.
• Identify opportunities for process improvements that increase order accuracy, reduce response times, and improve the overall customer experience.
• Foster strong cross-functional relationships and promote a customer-focused culture throughout the organization.
• Support continuous improvement initiatives that enhance operational efficiency and customer satisfaction.
• Adhere to all safety rules and safe work practices.
• Perform other duties as assigned.

Education Requirements

• Associate's degree required;
  Bachelor's degree preferred in Business Administration, Supply Chain Management, Sales, Operations Management, or a related field; equivalent experience may be considered in lieu of formal education.

Work Experience

• Minimum 5 years of customer service, order management, account management, inside sales, or related…