Event Coordinator, Hospitality ​/ Hotel ​/ Catering

Join to apply for the Cliff House Maine Event Coordinator role at Cliff House Maine.

The Event and Group Coordinator at Cliff House Maine will primarily be responsible for preparing event documentation and details.

This role coordinates with sales, catering, other hotel departments, and customers to ensure consistent, high‑level service throughout pre‑event, event, and post‑event phases of hotel events.

• Familiarity with Banquet Event Orders (BEOs) and Banquet Checks
• Event detailing experience: entering all requirements into the computerized booking system so that the operating areas know what they need to deliver (catering, meeting space setup, audio‑visual, event timelines)
• Ability to manage complex administrative processes
• Excellent attention to detail
• Knowledge of event‑planning principles and best practices
• Excellent numeracy, spoken and written communication skills essential for interacting with clients, vendors, staff, and event attendees
• Proven ability to work as a member of a team and on your own initiative
• Proven strong organizational and problem‑solving skills
• Ability to work under tight deadlines and under pressure
• Highly effective interpersonal skills
• Salesforce/Delphi experience
• Flexible schedule and ability to work evenings/weekends

• Attending and coordinating internal team meetings
• Managing event logistics (room setups, catering, AV equipment)
• Overseeing vendor performance and ensuring on‑time delivery of services
• Ensuring all event details are accurately documented and communicated to relevant parties
• Addressing any issues that arise during events (pre, during, post) promptly
• Managing event budget requirements and parameters
• Detailing event timelines and schedules
• Coordinating the setup of events, ensuring everything is in place and functioning correctly

• Salesforce/Delphi Amadeus
• Microsoft Word, Excel, Outlook, Teams, Sharepoint, Power Point
• Sertifi
• Visrez

A qualified applicant is a “people person” who is flexible with their schedule, loves to serve others, and knows how to multi‑task while maintaining attention to detail.

• Flexibility: demanding work with varied days and hours but also a lot of fun
• Experience:
  
  previous hospitality experience providing exceptional guest experience required
• Great communicator: ability to communicate effectively verbally and in written form
• Must be able to lift and carry up to 25 pounds
• Bachelor’s Degree in Event Planning, Hospitality, or Business preferred
• 2‑3 years of experience in hospitality, events, or administrative work preferred

• Employees must fulfill performance standards for this position and comply with hotel policies, rules, and procedures, including those in the Employee Handbook or communicated verbally or in writing
• The job description is intended to describe the general nature and responsibilities of the position
• This description and duties may change, be modified, or added as deemed necessary by the hotel
• Employees must comply with supervisory instructions and perform other duties, responsibilities, or assignments requested by supervisors, managers, or other hotel officials

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

• Entry level

• Full-time

• Management and Manufacturing

• Hospitality

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