Assistant​/Associate Director of Donor Relations

Job Description

Department: Donor Relations

Pay Rate Type: Salary

Employee Type: Job Summary

The Assistant/Associate Director of Donor Relations reports to the Director of Donor Relations and maintains close working relationships with other members of the Division of College Advancement staff, Colby faculty, and administration. The Assistant/Associate director plays an integral role working in a structured, systematic program for donor stewardship while maintaining the College’s reputation of demonstrating impact, integrity, and fund compliance. The successful candidate will possess the ability to develop creative strategies for the acknowledgement, reporting, and ongoing stewardship of donors, with the goal of increasing donor engagement and giving in support of Colby’s fundraising efforts.

The Assistant/Associate Director of Donor Relations works closely with faculty and staff across campus to create high-impact reporting for a select set of endowed and current-use funds as part of a College-wide stewardship program designed to foster and sustain long-term, meaningful relationships between the College and its donors. The work includes collaborating with colleagues and leadership to prepare substantive reports for donors that demonstrate the impact of their philanthropy to the College, and working strategically with the director, colleagues, students, information, and data to ensure that all requirements are being met.

In addition to creating and contributing to stewardship reports, the Assistant/Associate Director of Donor Relations will support other donor stewardship efforts including data collection and reporting, recognition events, research on donor funds, and identifying and developing donor engagement and recognition opportunities.

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all inclusive, but representative;

other duties may be assigned.

• Manage, in collaboration with others on the Donor Relations team, the reporting process for many of the College’s endowed funds, which may include financial reporting, ensuring that donors receive timely and meaningful stewardship that demonstrates the impact of their philanthropy.

• Collaborate effectively with senior leadership and all departments across the division in fulfilling reporting objectives and goals; write and edit narrative reports as required by gift agreements
• Responsible for the creation, accuracy, timeliness, and quality of a wide variety of donor relations and stewardship communications, including personal and leadership communications, as well as custom and targeted impact reports that convey messages of impact and gratitude to donors.
• Utilize data strategically to inform reporting and project planning.
• Routinely monitor and assess donor relations and stewardship processes to improve procedures, reports, tools, and fund management.
• Works closely with donor relations and other teams on events.
• Ensure that the stewardship-related details for endowed funds and other applicable gifts are accurately reflected in Raiser’s Edge; work with Advancement Operations to report on data and segment data accurately for reporting and mailing purposes.

Minimum Qualifications:

• Must be able to work additional hours for events or during busy periods, including evenings and weekends
• Exceptional written and oral communication skills across a variety of audiences required
• Excellent abilities to manage projects and organizational skills including experience independently overseeing complex projects and programs; attention to detail is critical

Education and/or experience:

• Bachelor’s degree or the equivalent in education and experience
• Associate Director:
  Minimum of 3-5 years of advancement experience…