Bookkeeper

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We are a growing mechanical/HVAC contracting company seeking a reliable, detail-oriented Part‑Time Bookkeeper to manage day‑to‑day accounting functions. This role supports project‑based accounting, job costing, payroll coordination, and monthly financial reporting in a construction environment. The ideal candidate has prior experience with construction or trade contractors and is comfortable working independently while coordinating with management and our CPA.

• General Bookkeeping: Record daily financial transactions in accounting software;
  Maintain accurate general ledger entries;
  Perform monthly bank and credit card reconciliations;
  Maintain organized digital and paper financial records
• Accounts Payable: Process vendor invoices and verify proper job and cost coding;
  Track subcontractor and supplier payments;
  Prepare and release payments (check, ACH, wire);
  Maintain vendor files, W‑9s, and insurance certificates
• Accounts Receivable: Generate customer invoices, including progress and final billings;
  Post customer payments and manage AR aging;
  Assist with lien waiver tracking and retention balances;
  Follow up on past‑due accounts as needed
• Job Costing & Project Support: Code labor, materials, and expenses to specific jobs;
  Assist with job cost tracking and profitability reports;
  Support project managers with financial documentation
• Payroll & Compliance Support: Assist with payroll preparation (hours, job coding, deductions);
  Coordinate with payroll service and CPA;
  Track payroll reports and support certified payroll if required
• Reporting & CPA Coordination: Prepare monthly financial reports (P&L, Balance Sheet, Job Cost Reports);
  Assist with month‑end and year‑end close;
  Provide documentation to CPA for tax filings and audits

• Minimum 2 years bookkeeping experience
• Experience in construction, mechanical, HVAC, or trade contracting
• Strong understanding of job costing and progress billing
• Proficiency with accounting software (Quick Books preferred)
• High attention to detail and accuracy
• Ability to work independently and meet deadlines

• Experience with certified payroll
• Retention tracking
• Multi‑job/project accounting
• Familiarity with union and non‑union payroll environments
• Prior experience working with a CPA firm

• Part‑time, flexible schedule (20–25 hours/week)
• In‑office or hybrid preferred
• Additional hours may be required during month‑end or year‑end close

• Stable, established mechanical contracting company
• Flexible part‑time schedule
• Competitive hourly pay
• Long‑term opportunity for the right candidate