Administrative Assistant

Description We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy.

Responsibilities:

- Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner.

- Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors.

- Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline.

- Track prospect interactions and status updates in CRM and related systems so records remain current and actionable.

- Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi.

- Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management.

- Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed. Requirements - Previous experience in an administrative, leasing, real estate, or customer-facing support role.

- Strong communication and interpersonal skills with the ability to build rapport with prospects and team members.

- Proven ability to manage calendars, appointments, follow-up activities, and multiple priorities efficiently.

- Experience using CRM platforms and comfort working with digital recordkeeping systems.

- High attention to detail when handling documents, data entry, and filing responsibilities.

- Familiarity with accounting-related processes or business software such as accounting systems, ADP, JD Edwards Enterprise One, Kardin, accounts payable, accounts receivable, or billing functions is preferred.

- Ability to work independently, stay organized, and maintain a detail-focused, friendly presence in a fast-paced environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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