Shipping Admin

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LOGISTICS Full-time Regular Shipping/Receiving Malden, MA, US

2 days ago Requisition

Salary Range: $27.00 To $33.00 Hourly

About Us:

As a global manufacturer of complex aircraft engine components, Pursuit Aerospace is founded on a commitment to relentless, continuous, operational improvement and extraordinary customer service. We pride ourselves on competitive cost structure, exceptional on-time delivery, and industry-leading quality.

The Pursuit family of companies has cultivated long-term relationships with our customers around the world through respect, teamwork, technology, and trust. We are driven to develop industry leading process innovations and manufacturing techniques on behalf of our customers. Our exceptional quality is driven by a deep investment in and the daily practice of continually improving our people, processes, and products.

About the Opportunity:

The Shipping Administrator is responsible for accurately processing outbound shipments by processing data and transactions in the ERP system, managing required documentation, and submitting information through customer portals with exceptional detail. This role supports aerospace quality and traceability requirements while coordinating shipping activities and working closely with Quality, Material Handling, and Production to keep orders moving smoothly and on schedule.

Onsite 5 days

Must have Weekend availability

Responsibilities:

• Process outbound serialized shipment and inventory transactions in the ERP system and customer portals with precise, exceptional‑detail data entry and accuracy
• Ensure all required shipping documentation, certificates, and approvals are complete, accurate, aligned with the physical shipment, and properly uploaded to ERP and customer systems
• Verify that all paperwork, labeling, file formats, and documentation processes meet customer‑specific, aerospace, and export compliance requirement
• Maintain organized, audit‑ready digital documentation and shipping records
• Actively resolve documentation discrepancies by coordinating with Quality, Production, and Purchasing
• Ensure all outbound shipments comply with AS9100 requirements and customer documentation rule
• Handle serialized and traceable parts accurately, maintaining consistent and complete record alignment across all systems and documents
• Coordinate and process domestic and international shipments, including export‑controlled or special‑handling shipments
• Prepare accurate shipping documents such as Bills of Lading, packing lists, labels, and commercial invoices
• Schedule carriers and ensure shipments are processed, staged, and released on time
• Communicate shipment status, documentation needs, and workflow requirements across internal departments
• Support ongoing process improvements in shipping workflows, documentation accuracy, and digital recordkeeping
• Maintain a safe, organized, and compliant shipping environment
• Administer cycle count process
• Support material handling including kitting, receiving and warehouse management as needed
• Support warehouse optimization projects, physical inventory and other projects as needed

Required Qualifications:

• High School diploma or equivalent.
• Minimum 5+ years of experience in a Shipping Administrator or similar outbound‑focused role
• Must be authorized to work in the U.S. on a full‑time basis without sponsorship now or in the future.
• Must be able to perform work subject to ITAR/EAR regulations.

Preferred Qualifications:

• Experience in aerospace, defense, or other regulated manufacturing environments
• Familiarity with AS9100 or similar quality and traceability standards
• Proven…