Sales Administrator
Job in
Tolleshunt D'Arcy, Maldon, Essex County, CM9, England, UK
Listed on 2026-10-09
Listing for:
Top Job Recruitment Limited
Full Time
position Listed on 2026-10-09
Job specializations:
-
Administrative/Clerical
Sales Administrator, Office Administrator/ Coordinator, Data Entry, Business Administration
Job Description & How to Apply Below
Job Title:
Sales Administrator (Spare Parts)
Our client, a well-established and internationally recognised organisation specialising in the design, manufacture and supply of industrial equipment, is currently recruiting for a Sales Administrator to join their Spare Parts team.
Supporting customers across the UK and Ireland, this is an excellent opportunity to join a growing business as they continue to expand their operations. The role is based at their Essex office, with hybrid working available.
Key Responsibilities:- Reviewing customer RFQs and identifying required parts
- Determining payment terms and suitable transport methods/costs
- Producing quotations using an internal ERP system
- Proactively following up quotations through a structured process
- Converting quotations into sales orders
- Issuing order acknowledgements
- Raising purchase orders and liaising with suppliers
- Checking supplier order confirmations
- Organising dispatch and managing delivery terms
- Monitoring supplier performance
- Assisting with warranty claims, returns and credit notes
- Preparing recommended spare parts quotations/lists
- Maintaining part numbers and pricing within the ERP system
- Preparing documentation for invoicing
- Attending monthly team and departmental meetings
- Strong administrative, organisational and customer service skills
- Ability to work calmly under time-sensitive conditions
- High level of accuracy and attention to detail
- Previous experience in an office-based sales administration role is essential
- Full-time, permanent position (37.5 hours per week)
- Salary: £28,690 per annum
- 24 days annual leave + bank holidays + discretionary Christmas shutdown
- Auto-enrolment pension scheme
- Discretionary annual bonus
- Flexi-time policy
- Hybrid working
- Company mobile phone and laptop
- Free on-site parking
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