Accounts Payable Specialist

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$60,000.00/yr - $70,000.00/yr

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• Title:
  Accounts Payable / Accounts Receivable Specialist
• Department:
  Accounting
• Location:
  Malibu, CA - Hybrid 4 days onsite, 1 day remote (Friday)

Accounts Payable (A/P):

• Invoice Management:
  Match, batch, code, and process invoices daily.
• Approval Compliance:
  Ensure all invoices meet internal approval and policy standards.
• Payments:
  Issue A/P checks in a timely manner; distribute to vendors/employees.
• Vendor Communication:
  Respond to inquiries and reconcile vendor statements.
• Compliance Docs:
  Collect and maintain W-9s and Liability Insurance certificates.
• Ad hoc:
  Support special projects and additional tasks as needed.

Accounts Receivable (A/R):

• Tenant Onboarding:
  Receive lease info, upload tenant/property data accurately.
• Billing:
  Create and send monthly tenant billing and statements.
• Collections:
  Review aging reports; collaborate with Property Managers on delinquencies.
• Records & Reporting:
  Keep accurate documentation for audits and inquiries.
• Ad hoc:
  Support special projects and other tasks as assigned.
• None — This role does not have direct reports.
• Education:
  Bachelor’s in Accounting (preferred); equivalent experience accepted.
• Experience: 2+ years in accounting; real estate experience is a plus.
• Systems:
  Strong with Microsoft Office;
  Yardi software knowledge is a bonus.
• Technical Skills:
  High accuracy in financial data entry.
• Work Ethic:
  Self-starter, adaptable, able to work independently.
• Organization:
  Detail-oriented, capable of multitasking and prioritizing.
• Communication:
  Excellent verbal/written communication and interpersonal skills.
• Professionalism:
  Interacts confidently with all levels of staff and executives.
• Ethics:
  Maintains discretion and confidentiality with sensitive information.
• Composure:
  Handles pressure with patience and professionalism.
• Essential functions may vary depending on company size/structure.
• Accommodations available for individuals with disabilities.
• Flexibility and willingness to adapt to evolving responsibilities is expected.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Accounting/Auditing and Administrative

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Medical insurance

Vision insurance

401(k)

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