Program Manager, Intercultural Affairs

The Program Manager (PM) reports to the Director of Intercultural Affairs (ICA) and collaborates closely with ICA Assistant Directors and student leaders to plan, coordinate, and implement large-scale student club events. This includes ensuring compliance with university policies, managing event budgets, and following risk management protocols.

The PM serves as a key advocate and support resource for ICA-affiliated student organizations throughout the event planning process. In addition to program coordination, the PM will be responsible for various administrative functions that ensure the smooth operation of the department. These duties include contract and vendor management, calendar scheduling, and overseeing the execution of project-based activities aligned with departmental goals.

This role requires exceptional attention to detail, flexibility, and the ability to manage multiple priorities effectively. Strong communication skills and the ability to collaborate with a diverse range of internal and external stakeholders are essential for success. This position requires occasional evening and weekend work to support ICA programs, events, and student organization activities.

• Manage essential event planning support for large-scale, on-campus programming and off-campus ICA club events and excursions. Oversee budget for all large-scale ICA club events. This includes managing all club financial transactions, reimbursements, requisitions, payment operations, contracts, etc., while maintaining direct communication with student organizations. This includes maintaining direct communication with ICA student clubs and club leaders (e.g., monthly meetings with presidents) and serving as ICA representative at large-scale ICA club events to handle ad hoc concerns that arise before, during, and after each event.
  
  Train, advise, support, and supervise student leaders in planning large-scale club events, inclusive of the following areas: financial transactions, risk management, and event planning support.
• Provide administrative & clerical support to aid in the overall functioning of ICA. Serve as the point person for all administrative functions for ICA.
• Provide logistical support for large-scale ICA events such as Year 2 Malibu San Francisco Experience and Loqui. These two annual events will require the PM to provide logistical support, extensive coordination, and communication with faculty, staff, students, and external constituents.
• Handle purchasing for the department, inclusive of vendor contract drafting, W-9, e-Sign, Supplier application, requisition, and Open Invoice.
• Hire, train, and supervise front-desk student employees.
• Serve as a proxy to handle the substantiation and reallocation for the Associate Dean and Director.
• Oversee ICA office communications including for monthly newsletter and website updates.
• Perform other duties as assigned, including providing support, as needed, to the Associate Dean of Student Affairs.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Required:

• Bachelor’s degree.
• An understanding and appreciation for fostering community and belonging; and demonstrated commitment and success working in a multicultural environment with a critical awareness of challenges and opportunities that can arise in both student and workplace settings.
• Exercise cultural competency and respectful consideration in a student population representing diverse cultures.
• Program management experience in planning and implementing events.
• Demonstrated ability to remain calm and provide leadership in an emergency.
• Budget management experience.
• Ability to work collaboratively and collegially.
• Minimum one (1) year of experience in student learning and development, as well as experience advising student groups in a university setting.
• Personal faith in Jesus Christ; active involvement…