Executive Assistant​/Corporate Administrator

Executive Assistant / Corporate Administrator at Canonical

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives in public cloud, data science, AI, engineering innovation and IoT. The company is founder-led, profitable and growing, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person in interesting locations around the world to align on strategy and execution.

This role is part of our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed. We look for positive team players who are self-driven, results oriented, and have excellent attention to detail. The best candidates are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy.

We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. If you like to take responsibility and ensure that things are done properly and efficiently, you will enjoy the role tremendously.

Location: This is a global operation; we have open roles in teams in all time zones.

Responsibilities

• Support operations for one or more departments in the company
• Coordinate monthly reports and schedule meetings and interviews
• Organise and run international company events including logistics
• Manage quarterly and annual executive meetings
• Collaborate across teams on activities and initiatives
• Manage suppliers and stakeholders

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Excellent communication skills
• Responsibility, integrity and accountability
• Self-awareness and thoughtfulness
• Ability to travel up to four times a year for company events of up to two weeks duration
• Ability to learn new technology and software quickly

Additional Skills We Value

• Experience in operations and executive support
• Project management experience
• Event related experience
• Travel industry experience

What we offer you

We consider geographic location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, reflecting our values and ideals. We balance our programs to meet local needs and ensure fairness globally.

• Distributed work environment with twice-yearly team sprints in person
• Personal learning and development budget of USD 2,000 per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues
• Priority Pass and travel upgrades for long-haul company events

About Canonical

Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, we support open source development across AI, IoT and the cloud. We recruit on a global basis and set a high standard for people joining the company. We expect excellence and success requires us to be the best at what we do.

Canonical has been remote-first since 2004. Work at Canonical is a step into the future, challenging you to think differently, work smarter, and learn new skills. Canonical provides a unique window into 21st-century digital business.

Canonical is an equal opportunity employer. We foster a workplace free from discrimination. Diversity of experience, perspectives, and background creates a better work environment and better products. Whatever your identity, we will give your application fair consideration.

• Mid-Senior level

• Full-time

• Administrative

• Software Development