A53 – Administrator – Quality Assurance and Accreditation Centre

Location:

Manama – Bahrain

Hours:

Full Time

Category:
Administrative Job

Main Tasks & Duties

• Receive all phone calls, take notes and submit them to his/her line manager.
• Perform all administrative services, such as photocopying, organising and archiving required prints, in both Arabic and English, and using several of the MS Office suite of applications.
• Receive, guide and deal with auditors.
• Prepare agendas, arrange meetings as assigned and plan the appointments of his/her line manager.
• Deal with university staff and students, and other relevant bodies when the work relates to those bodies.
• Organise the office of his/her line manager and maintain its devices, equipment and tools.
• Handle the mail; perform classification and cataloguing, as required; keep records; and monitor and use office equipment as needed.
• Retain information and files, protect their contents and ensure that work-related secrets are not disclosed.
• Handle the work of the line manager of the relevant office of the vice president/Dean or director in the event of the absence of the line manager.
• Handle incoming and outgoing messages, and reply to letters quickly.
• Organise and distribute mail letters to departments and divisions of the university.
• Perform any other duties assigned by their line manager.

Qualifications & Experience

• Preferably with a Bachelor’s degree in a relevant field.
• Preferably with 3-5 years’ experience in a relevant field.
• A good command of Arabic and English (preferably both spoken and written).

Competencies

• Excellent planning, research and analytical skills.
• A high level of attention to detail.
• Strong written, oral communication and presentation skills.
• The ability to work as part of a team.
• The ability to deliver outcomes and materials on time in a changing, fast‑paced, deadline‑driven environment.
• Strong computer skills and a working knowledge of statistical software.