Facilities Finance & Procurement Coordinator

Job Title: Facilities Finance & Procurement Coordinator

Location: Manama, Bahrain

Department: Facilities Management

Reporting to: Head of Facilities Management

We are seeking a proactive and detail-oriented Facilities Finance & Procurement Coordinator to support our Facilities Management Department. The ideal candidate will have solid experience in procurement processes, vendor coordination, invoice management, and financial tracking within a facilities or property management context. This role also includes providing administrative support to the Head of Department to ensure smooth daily operations.

• Manage procurement processes including obtaining quotations, vendor selection, and issuing Purchase Orders (POs).
• Monitor vendor contracts, ensure compliance, and support renewals and documentation.
• Verify, track, and process supplier invoices in coordination with the Finance Department.
• Maintain accurate financial records and expenditure reports for the FM department.
• Assist in budget tracking, variance analysis, and cost control initiatives.
• Coordinate with internal departments and vendors for timely payments and issue resolution.
• Provide administrative and logistical support to the Head of FM including scheduling, documentation, and internal coordination.
• Support audit processes by preparing and organizing required documentation.
• Maintain an organized filing system (digital and physical) for procurement and finance records.

• Minimum 2 years of experience in procurement and finance coordination, preferably in facilities or real estate sectors.
• Strong knowledge of procurement cycles, vendor management, and invoice processing.
• Proficiency in Microsoft Office, especially Excel; ERP experience is an advantage.
• Excellent organizational, communication, and time management skills.
• Fluent in English (Arabic is an advantage).
• Ability to work independently with a high degree of accuracy.

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or related field.
• Familiarity with Bahrain market and FM operational standards.