Executive Assistant

PLAYBOOK is a global, membership-based community that helps women connect, learn and invest. Our members are ambitious founders and professionals across 100+ countries.

Connect: networking events and mentorship that open doors to the right people

Learn: masterclasses and coaching that build leadership and financial confidence

Invest: access to capital and investment opportunities

We work toward a world where women lead confidently, invest with clarity and grow through shared knowledge and collaboration. By closing the gaps in access to networks, mentors and investors, we turn community into a catalyst for leadership, financial growth and lasting impact.

PLAYBOOK is looking for an Executive CEO Assistant to work directly with our Founder & CEO. The role has two connected parts: managing investor communication and relationships, and acting as the CEO's main point of contact, running the CEO's office so the CEO's time, priorities and commitments are well organized.

This is a high-trust role with close, day-to-day proximity to the CEO. It suits someone detail-oriented, proactive and highly organized, who communicates clearly with investors and senior stakeholders, handles confidential information with discretion, and anticipates needs before being asked.

• Serve as the CEO’s primary point of contact and first line of support, internally and externally
• Stay reachable and responsive, including outside standard hours when required.
• Support urgent or time-sensitive requests as they arise.

• Act as the main contact for the CEO, managing the inbox, calls, messages and requests
• Screen, prioritize and route requests, deciding what needs the CEO's attention and what can be handled independently
• Represent the CEO with internal teams, partners, investors and external stakeholders where appropriate
• Manage the CEO’s calendar, meetings, appointments and travel, protecting time for priority work
• Schedule, confirm and reschedule meetings for the CEO, handling invitations and availability with internal and external parties
• Track the CEO’s priorities, deadlines and commitments, and flag conflicts or gaps early
• Draft, review and proofread correspondence, documents and presentations on the CEO’s behalf
• Prepare agendas and meeting materials, and follow up on action items
• Take, write up and circulate meeting minutes, including decisions and action items
• Coordinate with internal teams and external partners on requests, approvals and deliverables for the CEO
• Track decisions and actions from leadership meetings and report progress
• Support the preparation of leadership meetings, including agendas, materials and minutes
• Support the CEO at events, speaking engagements, partner meetings and external engagements
• Coordinate logistics, briefing materials and follow-ups for each engagement

• Build and maintain long-term relationships with current and prospective investors, and act as their day-to-day point of contact to the CEO.
• Maintain an investor database and pipeline, and track inquiries, commitments and follow-ups
• Prepare investor reports, presentations, updates and data packs, and keep a library of approved investor content
• Plan, draft and distribute the investor newsletter, confirming all figures with Finance and obtaining CEO approval before each issue goes out
• Set up and maintain the investor deal room, manage investor access, and respond to due diligence queries
• Support SAFE agreement administration, from issuance to filing, and maintain the SAFE and investor register
• Prepare briefs before investor meetings, capture notes and action items afterwards, and share market and investor insights with leadership
• Support fundraising preparation,…