Spare Parts; Assistant Manager​/Supervisor Inventory & Procurement

Job Overview:

• To supervise and execute Inventory Control and Procurement within the Spare Parts Division, ensuring optimum parts availability, efficient inventory levels, timely procurement, and effective supplier management. The role involves monitoring and executing orders, analyzing demand and inventory movement, minimizing stock-outs and excess/obsolete stock, ensuring compliance with Company procedures, and guiding the team to achieve operational efficiency, cost effectiveness, and high internal and external customer satisfaction.

Job Overview:

• To supervise and execute Inventory Control and Procurement within the Spare Parts Division, ensuring optimum parts availability, efficient inventory levels, timely procurement, and effective supplier management. The role involves monitoring and executing orders, analyzing demand and inventory movement, minimizing stock-outs and excess/obsolete stock, ensuring compliance with Company procedures, and guiding the team to achieve operational efficiency, cost effectiveness, and high internal and external customer satisfaction.

• Graduate/Diploma or Bachelor's Degree in Mechanical/Automobile Engineering, Supply Chain Management, Procurement, Business Administration, or a related field.

• Minimum 5–7 years of relevant experience in spare-parts inventory, procurement/a similar supervisory role, preferably within the automotive industry.
• Experience with automotive spare-parts catalogues, dealer parts systems, or ERP/inventory management systems is highly desirable.

• Strong knowledge of automotive spare parts, procurement & inventory control.
• Knowledge of demand forecasting, stock planning, replenishment, and inventory optimization.
• Ability to analyze stock movement, including fast/slow-moving, dead and critical parts.
• Understanding of supplier performance and purchase order processes.
• Strong reporting, analytical, numerical, decision-making & problem-solving skills.
• Proficiency in Microsoft Office and ERP/inventory systems.
• Strong team supervision, people management, workload prioritization, and team development skills.
• Ability to identify process improvements & implement corrective actions.
• Excellent communication, coordination, teamwork &interpersonal skills.
• Customer-focused, professional, polite, and detail-oriented.
• Strong organizational and time-management skills with the ability to work under pressure and meet deadlines.

• 1. Spare Parts Procurement
• Supervise and execute the complete spare-parts ordering process, including order preparation, review, approvals, submission, follow-up, and back-order management.
• Prepare initial, monthly, periodic, and emergency orders based on demand, stock movement, vehicle population, criticality, and supplier lead times.
• Coordinate with relevant departments & Principals regarding new models, accessories & parts requirements.
• Ensure accurate and timely processing of purchase orders in line with approval procedures.
• Prepare monthly and periodic stock orders based on stock movement, vehicle population, parts criticality, workshop requirements, historical demand, and supplier lead times.
• Prepare & coordinate emergency orders based on operational requirements & customer demand.
• Monitor outstanding & back-ordered items & follow up with suppliers to ensure timely delivery.
• Coordinate with the Vehicle Sales Division regarding carpet mats, accessories, and new-model requirements.
• 2. Inventory…