AP​/AR Representative

The AP/AR Team Rep handles the day-to-day accounting operations for multiple community associations, including accounts payable and accounts receivable. This role also serves as a subject matter expert for Caliber and Strongroom Payables, ensures timely and accurate processing, implements best practices and upholds compliance with internal controls, company policies, and governing documents.

• Administer and optimize Strongroom Payables for all vendor payments.
• Review invoices uploaded through Strongroom for coding accuracy and proper approval routing.
• Ensure invoices are properly matched to contracts where applicable.
• Monitor approval queues, follow up on pending items, and resolve exceptions within Strongroom.
• Respond to vendor and manager inquiries regarding payments and their status(es).
• Maintain vendor records, W-9s, and ensure compliance with 1099 reporting.

• Process settlements for both new sales and resales within the accounting system, ensuring proper posting of assessment pr orations, transfer fees, and account updates in compliance with association policies.
• Oversee homeowner billing and assessment processing, payment posting, and reconciliation of bank deposits.
• Respond to homeowner inquiries regarding payments and billing.
• Monitor AR aging reports, ensure proper handling of late fees, and support collection efforts per association policies.
• Coordinate with community managers and collection partners on delinquent accounts.

• 2+ years of accounting experience with hands-on AP and/or AR responsibility.
• Prior experience in community association or property management accounting preferred.
• Hands-on experience with Strongroom Payables (Avid Xchange) or similar electronic payables systems required.
• Familiarity with HOA/condo accounting software such as CINC or Caliber preferred.
• Deep understanding of AP and AR cycles, general ledger, and some understanding of financial reporting.
• Proficiency with Excel and accounting system integrations.
• Excellent communication skills and ability to interact with managers, vendors, and board members professionally.
• Strong analytical, problem-solving, and organizational skills.
• Commitment to accuracy, confidentiality, and adherence to financial best practices.

Standard office work setting. Some overtime may be required during month-end, year-end, or audit periods.