Executive SecretaryAdministrative Assistant

Job Description

We are seeking an Executive Secretary/Administrative Assistant to provide support directly to the CEO of a Development company along with assisting the Office Administrator with bookkeeping tasks.

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* Responsibilities:**

• Draft, compose, design and edit correspondence, reports and other formal documents using various software
• Organize, manage and track written and email correspondence; maintain logs and record follow-up activity
• Draft correspondence provided through dictation
• Maintain extensive physical and computerized file and record systems
• Organize, update and maintain business/customer databases and corporate files to ensure completeness and accuracy
• Conduct internet research; collect, review and prepare information; run system queries and reports to provide data
• Organize, create and distribute key, complex management reports with a high degree of accuracy
• Provide clear communication on the management's behalf within and outside the company while maintaining the security of confidential information
• Answer and log inbound telephone calls providing accurate information
• Greet and assist onsite guests
• Assist with the input and output of financial documents and reports
• Perform other office tasks as required

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* Qualifications:**

• Previous office administrative expertise (5+ years of experience desired)
• Real Estate knowledge a plus
• Exceptional Computer skills which must include:
• * Extensive knowledge of Microsoft Office (Word, Excel, Access, Outlook and PowerPoint)
  • Exceptional Internet research skills
  • Apple product knowledge a plus
• Excellent editing, proofreading and oral/written communication skills – work product must be superior
• Outstanding organizational and follow thru skills
• Ability to prioritize and multitask IS A MUST
• Tenacious attention to detail
• Sensitivity to confidential matters
• Excellent memory a must
• Strong phone skills
• Proficient in Quick Books a plus