Senior Administrative Secretary-Water & Sewer

• responsible for performing complex secretarial and administrative tasks with little or no supervision. Activities include composing and distributing correspondence, requisitions and reports and entering varied information into the system, performing complex calculations, providing information and handling issues and concerns submitted by the public.

• performs complex secretarial and clerical tasks, including composing and handling correspondence, processing mail, maintaining records and filing systems.
• prepares meeting agenda and takes minutes at meetings; distributes minutes to appropriate individuals and departments.schedules appointments for supervisor.
• operates a personal computer and/or terminal, with word processing software. Enters data into database, file management or spreadsheet programs. May perform complex calculations or reports.
• maintains department records and prepares special and recurring reports.
• composes responses to correspondence and ascertains which items can be delegated to subordinates.
• gathers information from, coordinates, or makes oral requests of, other administrative or clerical employees and/or outside vendors, agencies or the public.
• prepare forms such as purchase requisitions, invoices, vouchers and bills; enters payroll. Compiles figures and data for the town and/or department budget.

• assists in establishing and maintaining office policies and procedures and makes recommendations for improvement of same.
• may attend seminars or meetings for the town and may train other employees as needed.
• performs other duties as required.

• knowledge of secretarial and administrative tasks and procedures.
• ability to use computer, typewriter, calculator.ability to perform word processing.
• must have good interpersonal skills using tact, diplomacy and sensitivity.
• ability to handle cash and negotiable instruments if necessary.
• ability to handle confidential information and difficult and varied situations with employees and/or the public.
• knowledge of town and department/division/section policies, practices and operations.
• ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with other employees and the public.

• must be mobile and able to push/pull objects less than 20 pounds. Must be able to perform such tasks as filing, writing, typing, using a calculator, and skills which require hand-eye coordination, such as using a typewriter or computer. Must be able to sit for prolonged periods.
• must be able to see objects closely, as in reading and typing a document; hear normal sounds with background noise, distinguish voice patterns and communicate through speech, as in using a telephone.
• must be able to concentrate on fine detail with constant interruption, attend to tasks for 45-60 minutes at a time, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts.
• ability to get along with co-workers, supervisors, customers and the public at large.
• may be exposed to dust, fluctuations in inside temperatures and electro-magnetic radiation, as in computer screens.

• graduation from high school or equivalent plus four (4) years of experience performing secretarial and administrative tasks is required.
• bilingual preferred.

the above description is illustrative. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.

the town of manchester is a vibrant and diverse community with an array…