Administrative Assistant

We are currently seeking a full time Administrative Assistant to join our accounting and finance team. This person will primarily be responsible for administrative tasks in support of the finance department and may be assigned other duties as needed.

• Manage AP mailbox (print invoices, forward emails to AP staff for follow-up as needed)
• Pull backup for weekly check run for multiple companies
• Scan and file check packets, credit card backup, and other paperwork utilizing electronic document storage system
• Organize, alphabetize and file incoming invoices, by company, for entering by AP group
• Open and sort mail
• Reach out to vendors for W-9s and assist with 1099 process
• Mailing of weekly check run

• 1+ year in an administrative role
• Ability to multi-task/be flexible in a fast-paced and quickly changing environment
• Must be self-motivated and extremely organized with high attention to detail
• Ability to meet deadlines and prioritize
• Excellent oral and written communication skills
• Experience with Quick Books a plus

One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research & Development, where we are taking the same innovation and cutting-edge technology into the modern age.

Behind DEKA’s brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.