Accounts Payable Associate

Location: Manchester, England, United Kingdom

Job Title: Accounts Payable Associate

Reporting Line: Accounts Payable Manager

Job Family: Central Finance

Department: Accounts Payable

Location: Manchester / Hybrid

The Accounts Payable Associate is responsible for the full end‑to‑end of the Accounts Payable function relating to all our most critical suppliers, including high value/volume suppliers, rent, rates, utilities, and direct debits.

• Processing of all invoices and credit notes.
• Vendor statement reconciliations.
• Vendor query management for any vendors within the assigned account allocation.
• Ensure all documents processed are accurate, in the correct currency, and in line with relevant VAT codes.
• Process all documents in line with monthly/quarterly deadlines.
• Perform monthly vendor statement reconciliations.
• Pro‑actively drive query resolution by liaising with vendors and internal stakeholders.
• Build collaboration between Dnata and external stakeholders to ensure future efficiencies.
• Manage the Vendor Query Mailbox, responding to all queries within 24 hours.
• Handle on‑stop issues promptly to avoid vendor impact and keep the AP Manager informed.
• Review and action direct debit vendor accounts and clear them regularly.
• Drive weekly calls with stakeholders, document minutes, and ensure actions are resolved prior to each call.
• Review assigned vendors with a debit balance, communicate internally and with the vendor to reduce the balance.
• Inform AP Manager of any urgent or one‑off payments outside the normal payment day.
• Address internal information requests and highlight unresolved concerns to the team Senior or Manager.
• Attend and contribute to One‑to‑One meetings with your Manager.
• Attend and contribute to team meetings.
• Maintain effective communication with internal and external stakeholders.
• Provide training to new employees and cross‑training where required.

• Timely processing of invoices and credit notes.
• Accuracy of information.
• Timely statement reconciliation.
• Speed and accuracy of query resolution.

• High resilience in a fast‑paced environment.
• Proactive self‑starter, able to work independently and as part of a team.
• Strong analytical and problem‑solving abilities.
• Excellent communication and organisational skills.
• Good time management.
• Attention to accuracy and detail.
• Persistence in query resolution.
• Ability to work under pressure and meet deadlines.
• Good IT skills – MS Office (Word, Excel, PowerPoint), e‑mail, Internet, Outlook.

• Problem solving
• Self‑starter
• Adaptability
• Deliver consistent results

• Entry level

• Full‑time

• Accounting / Auditing and Finance

• Airlines and Aviation