Payroll Administrator

Full-time Permanent Band 02

Posted 02 Jul 2026

Department: Human Resources

Location: Openshaw (On-site, as required)

Position Type: Permanent, Full-Time

Working Hours: 37.5 hours per week

Working Pattern: Monday to Friday (with flexibility during payroll deadlines)

Reports To: HR Manager

UK Management College (UKMC) is a growing higher education provider offering a range of business-focused and professional programmes. Our focus is on delivering practical, career-driven education that prepares students for real opportunities in industry. We work with experienced academics, established professionals, and industry partners to ensure our courses remain relevant, supportive, and high-quality.

The Payroll Administrator is responsible for supporting the accurate and timely processing of payroll for all UK Management College employees, including full-time, part-time, and zero-hours staff.

A key responsibility of the role is monitoring staff attendance records, coordinating with line managers, and ensuring employees correctly clock in and clock out in line with College procedures.

The post holder will work closely with HR, Finance, Academic Services, and managers to ensure payroll information is processed accurately, compliantly, and within agreed deadlines.

The Payroll Administrator will have a strong understanding of UK payroll legislation, including PAYE, National Insurance, tax codes, workplace pensions, student loan deductions, statutory deductions, and HMRC reporting requirements. Experience with the NEST pension scheme would be highly desirable.

The role requires excellent organisational skills, attention to detail, confidentiality, and the ability to work effectively under pressure during payroll deadlines.

• Monitor daily attendance records to ensure all employees correctly clock in and clock out.
• Follow up with employees and managers where attendance records are missing, inaccurate, or incomplete.
• Coordinate with managers to confirm working hours, overtime, absences, annual leave, and changes to working patterns.
• Ensure full-time, part-time, and zero-hours employees' hours are accurately recorded and approved before payroll processing.
• Maintain records of attendance amendments and ensure appropriate authorisation is obtained.
• Support employees and managers in understanding attendance and timekeeping procedures.
• Produce attendance reports and exception reports for management review.
• Identify attendance discrepancies and elevate concerns where necessary.

• Assist with the preparation, checking, and processing of monthly payroll.
• Collect, verify, and update payroll information including:
• Starters and leavers
• Salary changes
• Contract amendments
• Overtime
• Annual leave
• Sickness absence
• Unpaid leave
• Variable hours
• Final salary payments
• Support the calculation of:
• Salary adjustments
• Holiday pay
• Arrears
• Over payments
• Underpayments
• Final payments
• Ensure payroll submissions are completed accurately and within payroll deadlines.
• Liaise with Finance and HR teams to ensure payroll information is complete and accurate.
• Maintain payroll records and documentation securely.
• Produce payroll reports as required.
• Work flexibly during payroll periods, including occasional evenings or weekends when necessary.

• Support payroll compliance with UK employment legislation and HMRC requirements.
• Assist with Full Payment Submission (FPS) reporting to HMRC.
• Maintain knowledge of:
• PAYE
• Tax codes
• National Insurance Contributions
• Statutory deductions
• Payroll reporting requirements
• Process employee deductions accurately and in line with legislation.
• Support employees with payroll-related tax queries.

• Tax code changes
• Emergency tax
• HMRC notifications
• Liaise with HMRC, payroll providers, Finance, and other stakeholders where necessary.
• Investigate and resolve payroll discrepancies relating to tax and statutory deductions.
• Ensure payroll records are maintained in accordance with audit and compliance requirements.