Accounts Payable Assistant

• Process and accurately code and post around 1,000 supplier invoices per month across group entities
• Use Dext to capture invoices and Approval Max to route approvals
• Prepare and process several weekly supplier payment runs and month-end runs
• Reconcile supplier statements and resolve discrepancies
• Maintain clean and accurate supplier master data
• Own the aged creditors ledger, monitor AP ageing and follow up open or overdue items
• Process subcontractor payments, apply CIS deductions and help prepare monthly CIS returns under Financial Controller supervision
• Act as the first point of contact for supplier and internal invoice and payment queries
• Support month-end close and purchase-ledger balance-sheet reconciliations
• Organise documentation and support internal and external audits
• Identify manual tasks and improve AP processes through automation and AI
• Work across Xero and Quick Books Online in a multi-entity group
• Report to the Financial Controller

• Some previous experience in accounts payable or purchase ledger
• Genuine care for accuracy and attention to detail
• Ability to juggle deadlines across multiple entities
• Comfortable with Google Workspace and able to learn new systems quickly
• Friendly and confident communication with suppliers and colleagues
• Comfortable handling confidential financial information
• Keen to build a career in finance and grow with a fast-moving group
• Interest in using technology and AI to reduce manual finance work
• Exposure to Xero and/or Quick Books Online is advantageous; full training provided
• Familiarity with Dext, Approval Max or Spendesk is advantageous
• Understanding of double-entry bookkeeping or early study towards AAT is advantageous
• Some knowledge of the Construction Industry Scheme is helpful but not essential
• Experience in a group or multi-entity finance environment is advantageous
• Expected to adhere to FCA Code of Conduct obligations

Demonstrates expertise in accounts payable processes, including invoice coding, payment runs, and reconciliation, while leveraging tools like Xero and Quick Books Online. Strong attention to detail and ability to improve processes through automation and technology are essential.

• Accounts Payable Experience
• Xero Proficiency
• Quick Books Online Proficiency
• Attention to Detail
• Process Improvement

• Invoice Coding
• Supplier Payment Processing
• Reconciliation
• Double-Entry Bookkeeping
• CIS Deductions

• Friendly Communication
• Attention to Detail
• Ability to Juggle Deadlines

• AAT (Advantageous)

• Construction Industry Scheme
• FCA Code of Conduct
• Multi-Entity Finance Environment

• Dext
• Approval Max
• Google Workspace
• Spendesk