Accounts Payable

The Accounts Payable Administrator is responsible for managing and maintaining the Company's purchase ledger function, ensuring supplier invoices, payments, and account records are processed accurately and efficiently.

Working closely with suppliers, internal stakeholders, and the wider Finance Team, the role will focus on maintaining strong supplier relationships, managing supplier deposits, supporting payment activities, and ensuring financial records remain accurate and up to date. The successful candidate will demonstrate strong attention to detail, excellent organisational skills, and the ability to manage multiple priorities within a fast-paced environment.

Key Responsibilities

Purchase Ledger Management

Review supplier invoices and supporting documentation prior to posting and payment.

Process supplier invoices and general ledger transactions accurately and in a timely manner.

Maintain accurate supplier records within the ERP system.

Post journals and ledger adjustments as required.

Maintain historical financial records and supporting documentation.

Support month-end activities relating to Accounts Payable.

Reconcile supplier accounts and investigate discrepancies.

Respond promptly to supplier queries and account-related issues.

Build and maintain strong working relationships with suppliers through regular communication.

Liaise with suppliers by telephone and email to resolve account queries and payment issues.

Escalate significant issues to the Finance Manager where appropriate.

Payments and Deposits

Process and allocate supplier payments accurately.

Schedule supplier payment runs and maintain payment schedules.

Proactively manage, track, and recover supplier deposit payments.

Monitor and reduce aged and outstanding deposits.

Ensure all payment activities are completed in accordance with company controls and procedures.

Reconciliations and Financial Control

Perform regular bank reconciliations.

Validate supplier balances and transaction history.

Investigate and resolve payment allocation discrepancies.

Support the maintenance of strong financial controls across the purchase ledger function.

Reporting and Analysis

Prepare supplier deposit, aged creditor, and balance reconciliation reports.

Produce monthly reports and account analysis to support decision-making.

Analyse expenses and identify anomalies or trends.

Provide accurate financial information to support stakeholders across the business.

Continuous Improvement and Team Support

Identify opportunities to improve Accounts Payable processes and efficiencies.

Support process improvement initiatives within the Finance Team.

Provide administrative support to the wider Finance function as required.

Communicate financial issues and risks effectively to relevant stakeholders.

Carry out additional duties as reasonably required to support the Finance Department.

Qualifications/Knowledge/Skills Required

Previous experience within an Accounts Payable, Purchase Ledger, or Finance Administration role.

Experience working with ERP systems;
Microsoft Dynamics Business Central experience would be advantageous.

Intermediate to advanced Microsoft Excel skills, including Pivot Tables, Lookups, and data analysis.

Experience managing supplier accounts and processing high volumes of invoices.

Knowledge of purchase ledger controls and reconciliation processes.

Experience dealing with overseas suppliers, particularly within Asia, would be advantageous.

Experience processing foreign currency transactions would be advantageous.

Understanding of importing procedures and terminology would be beneficial.

Excellent communication and relationship-building skills.

Strong analytical ability and attention to detail.

Ability to explain financial information clearly and professionally.

Strong organisational skills with the ability to prioritise a varied workload.

Proactive and flexible approach with a continuous improvement mindset.

How This Role Supports Our Company Values

Solution Orientated: Identifies and resolves supplier, payment, and reconciliation issues efficiently while seeking opportunities to improve processes and controls.

Trust: Builds strong relationships with suppliers and colleagues through reliable communication, accuracy, and professional service.

Responsibility: Takes ownership of invoice processing, payments, reconciliations, and supplier account management to ensure deadlines and service levels are achieved.

Integrity: Maintains high standards of financial accuracy, confidentiality, and compliance when processing…