Personal Assistant

Personal Assistant

Location:

Manchester
Job Type: Permanent
Work Setup:
Hybrid

Vanguard is one of the world's leading investment firms, dedicated to helping clients achieve lasting financial success. Established in 1975, its unique ownership structure‑where funds own the company and investors own the funds‑ensures all efforts are focused on client outcomes. Known for integrity, innovation, and low‑cost investing, it fosters an inclusive and collaborative culture that empowers employees to make a meaningful impact globally.

• Serve as the executive's trusted point of contact, managing correspondence, enquiries, and stakeholder communications with professionalism and discretion
• Coordinate complex calendars, meetings, appointments, travel, and itineraries to ensure efficient time management
• Prepare reports, presentations, and documentation to support strategic decision‑making
• Liaise with internal teams and external partners, supporting events and key business activities
• Manage expenses, assist with budget tracking, and handle confidential information with the highest level of integrity

• Proven experience as a Personal Assistant or in a similar administrative role, supporting senior or C‑suite executives
• Strong expertise in diary management, scheduling, and coordinating complex calendars
• Skilled in organizing travel arrangements, accommodations, and detailed itineraries
• Knowledge of office management systems, procedures, and expense processing
• Excellent organizational, communication, and interpersonal skills, with a high level of professionalism and discretion

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.