Administration Support

Location: Salford

VTA Recruitment are seeking a highly organised and detail-oriented Administrative & Support Coordinator to provide comprehensive support across multiple departments, including Estimating, Construction, and Responsive Repairs. The ideal candidate will demonstrate excellent communication skills, strong multitasking abilities, and a proactive approach to ensuring the smooth running of day-to-day operations.

Please note this role is from 5th December until 26th January. While this is initially a temporary position, there is potential for it to become permanent if the candidate excels and everything works out well.

Location:

Salford

Hours:

8am - 16:30pm

Days:
Monday - Friday

Pay: £12.50ph

Key Responsibilities Tele & General Administration

• Answer and screen incoming calls, directing queries to relevant staff.

Support general administrative duties across departments

Responsive Repairs Support

• Monitor the Salford outstanding repairs list.
• Assist with logging new jobs and updating the CM system.
• Oversee shared departmental mailboxes

Estimating Department Support

• Monitor tender portals (The Chest, MyTenders, Salford & Manchester University In-tend).
• Update tender logs and workload spreadsheets.
• Download / upload tender documents and ensure deadlines are met.

Construction Team Support

• Allocate contract numbers and communicate updates.
• Assist with preparation of H&S Plans, site files, and O&M manuals.
• Liaise with teams to resolve project-related issues

Training Administration

• Book training courses and manage renewals via Notion.
• Maintain CITB training records and process grant applications.
• File and update training certificates.

Office Supplies & Equipment

• Monitor and order stationery and office provisions.
• Coordinate copier / printer maintenance through Copy Print.

Database Maintenance

• Maintain accurate records in the Notion database, including contracts, training, and subcontractor insurance documents.
• Follow up on any outstanding issues relating to submitted documentation.

Skills & Attributes

• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail, especially when working to deadlines.
• Proficiency with online portals and document management systems.
• Ability to work collaboratively across multiple departments.

Why should you work for VTA Recruitment

• Paid holidays
• Weekly Pay (Get paid every Friday!)
• PAYE
• 24-hour support from the VTA team

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