Executive Personal Assistant

We are pleased to offer an exciting 6-month secondment opportunity for a highly organised and proactive Executive Assistant to join the Trust Admin Department, providing high-level support to our Executive Directors.

About the Role

This secondment will offer the successful candidate a unique opportunity to work at the heart of the organisation, supporting strategic leadership and contributing to the smooth running of executive functions. You will be responsible for:

• Providing comprehensive diary management and administrative support to Executive Directors
• Preparing agendas, minutes, and documentation for meetings
• Coordinating communications and ensuring timely responses to internal and external stakeholders
• Supporting project work and assisting with the delivery of key priorities
• Always maintaining confidentiality and professionalism

About You

We're looking for someone who:

• Has proven experience in a senior administrative or Executive Assistant role
• Demonstrates excellent organisational and communication skills
• Is confident managing competing priorities in a fast‑paced environment
• Has a proactive approach and can work independently as well as part of a team
• Is proficient in Microsoft Office and comfortable with digital tools

What We Offer

• A chance to develop your skills and experience in a dynamic, high‑profile setting
• Supportive team environment
• Opportunities to contribute to meaningful work at a strategic level

This secondment is ideal for someone looking to broaden their experience and gain insight into executive‑level operations within the Trust.

The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% of patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world;

chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world‑first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Responsibilities of the Role

• Provide an initial meet and greet reception service to all visitors to the trust administration offices and meeting centre.
• Communicate with staff, patients, public and external agencies.
• Provide a comprehensive secretarial service to Trust Administration Executive Directors.
• Exercise judgement when dealing with enquiries.
• Analyse information to resolve problems when making appointments, diary clashes for the Executive Directors.
• Align with staff at all levels, both internally and externally, and answer written and verbal enquiries when necessary.
• Take action on all matters that can be dealt with without further reference.
• Manage own workload despite constant interruptions as the initial contact for external visitors for the Executive Directors and the trust meeting rooms.
• Appropriately produce and disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Process incoming correspondence and distribute to appropriate areas, including charitable donations.
• Ensure that cheques and cash received are dealt with appropriately and following audit guidelines.
• Collate and distribute papers to external organisations on behalf of the Executive Directors (e.g., Director of Operations Meeting, Director of Finance Meeting, Management Board papers).
• Ensure rooms are booked for the meetings which are held at external venues.
• Organise and schedule meetings for the Executive Directors and maintain an up‑to‑date diary for appointments and meetings.
• Arrange travel/accommodation for the Executive Directors attending conferences, courses and meetings.
• Ensure that trust policy is adhered to.
• Maintain accurate diary bookings for…