Business Support Administrator

Location: Salford

We are hiring for an organised and proactive Business Support Administrator on behalf of a well-respected facilities management business with a strong reputation in the market.

This is a key coordination role supporting planned maintenance and additional works across a busy contract. You will work closely with Contract Managers and the Facilities Manager to ensure subcontractors meet service levels, compliance standards are maintained, and completion targets are achieved.

Key Responsibilities:

* Coordinate and schedule Planned Preventative Maintenance (PPM) visits.

* Liaise with subcontractors to confirm attendance, manage RAMS, and obtain service reports.

* Monitor completion rates and escalate delays or issues where required.

* Support the quotation process for additional works and issue approved costings.

* Raise purchase orders and track works through to completion.

* Act as the first point of contact for administrative queries and provide timely updates on works and ETAs.

* Upload service reports, RAMS, and certification to client compliance systems within required deadlines.

* Ensure all documentation is accurate.

* Support internal compliance checks and contribute to continuous improvement of administrative processes.

The Ideal Candidate :

* Proven experience in an administrative or coordination role within Facilities Management, maintenance, or building services.

* Experience managing subcontractors and PPM schedules.

* Familiarity with compliance documentation (RAMS, service reports, certification).

* Confident using Microsoft Office, client portals, and CAFM/document control systems.

* Strong organisational skills with the ability to manage multiple priorities and tight deadlines.

* Professional communicator with a proactive, detail-focused approach.

What’s on

Offer:

* Salary:
Up to £28,000

* Shift: Monday to Friday - 8:00am to 4:30pm

* Holiday allowance - 31 days (inc statutory).

* Pension scheme - 5.7% er / 3.3% ee

* Company Sick Pay Scheme.

* Employee of the month voucher.

* Birthday voucher.

* Perkbox.

* Continued development support.

This is an excellent opportunity to join a stable, well-established organisation offering long-term career prospects.

Please note:

All applicants must have the right to work in the UK. Our client does not offer sponsorship