Business Support Administrator

We are hiring for an organised and proactive Business Support Administrator on behalf of a well-respected facilities management business with a strong reputation in the market.

This is a key coordination role supporting planned maintenance and additional works across a busy contract. You will work closely with Contract Managers and the Facilities Manager to ensure subcontractors meet service levels, compliance standards are maintained, and completion targets are achieved.

Key Responsibilities:

• Coordinate and schedule Planned Preventative Maintenance (PPM) visits.
• Liaise with subcontractors to confirm attendance, manage RAMS, and obtain service reports.
• Monitor completion rates and escalate delays or issues where required.
• Support the quotation process for additional works and issue approved costings.
• Raise purchase orders and track works through to completion.
• Act as the first point of contact for administrative queries and provide timely updates on works and ETAs.
• Upload service reports, RAMS, and certification to client compliance systems within required deadlines.
• Ensure all documentation is accurate.
• Support internal compliance checks and contribute to continuous improvement of administrative processes.

The Ideal Candidate:

• Proven experience in an administrative or coordination role within Facilities Management, maintenance, or building services (Essential).
• Experience managing subcontractors and PPM schedules.
• Familiarity with compliance documentation (RAMS, service reports, certification).
• Confident using Microsoft Office, client portals, and CAFM/document control systems.
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines.
• Professional communicator with a proactive, detail-focused approach.

What s on Offer:

• Salary:
  Up to £28,000
• Shift: Monday to Friday - 8:00am to 4:30pm
• Holiday allowance - 31 days (inc statutory).
• Pension scheme - 5.7% er / 3.3% ee
• Company Sick Pay Scheme.
• Employee of the month voucher.
• Birthday voucher.
• Perkbox.
• Continued development support.

This is an excellent opportunity to join a stable, well-established organisation offering long-term career prospects.

Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.