Traffic Management Administrator

Traffic Management Administrator

Department: GTM

Employment Type: Permanent

Location: Worsley

Compensation: £29,741 / year

Working with the Central Hub Manager, you focus on the day‑to‑day operation of the traffic management schemes booked in from clients and actioned by the central Hub administrators. Fully utilising the software available and monitoring operations boards and e‑mail accounts, this role will work closely with the other depot stakeholders to ensure excellent service to all clients.

To ensure all activities have been logged and recorded on our management software – Total Mobile and Operations boards.

Key operational stages across the Central hub include.

• Assist with submitting weekly whereabouts and planned works are updated daily (what’s out where report), transparent and easily accessible to the foreman and management in both the daybook and Total Mobile and reports produced and sent out to clients as required.
• Provide excellent service to all customers by ensuring SLA’s and delivery / collection requirements are being met.
• Actively source and report on customer feedback.
• Accurate administration and return of all TM paperwork generated at depot.
• Ensure that all bookings and off‑hires have been actioned immediately to make certain that daily reports for revenue and utilisation are up to date.
• Total Mobile Billing – overview and assist on billing for all regional depots, work with commercial team to ensure all activities have been captured and billed correctly.
• Attend weekly billing meetings to ensure billing accuracy at the request of the CH Manager.
• S74/FPN – Monitor any resulting fines passed onto GTM, provide evidence and close out, inform commercial departments on accruals required and advise on recharges back to 3rd party suppliers or as required by the CH Manager.
• Clear & committal communication with internal and external customers via the depot mailboxes.
• Reply to customer emails clearly and coherently, aiming to resolve issues first time around. Maximising information returned.
• Responsible to ensure use of Optimise / Resource Visualiser.

• Ownership – Must take ownership for all tasks required for the role.
• Excellent Verbal and Written Communication – Ability to clearly communicate with external stakeholders and internal colleagues to articulate / convey information accurately and efficiently.
• Adaptability and Interpersonal Skills – Ability to build rapport and communicate effectively with diverse audiences.
• Self‑organisation and prioritising – Job holder should demonstrate the ability to organise their work in such a way that tasks are completed accurately and on time.
• Record keeping – Job holder should be able to demonstrate records of work undertaken and completed as well as work in progress.
• Document presentation – Job holder should be able to demonstrate the ability to complete forms using good English and in the corporate format.
• Use of work tools – Job holder should demonstrate competence using all work tools, e.g. Windows / Excel, computers and photocopiers etc. They should also demonstrate a good telephone manner, taking messages and referring callers when appropriate.
• Initiative and confidence – Job holder should be able to demonstrate a willingness to contribute new ideas to improve things and should be able to determine when to refer a matter to someone else or whether to deal with it themselves.

• To be a successful Central Hub Admin you will need to be/have:
• Experience in a similar role would be highly beneficial.
• Ability to work on own initiative.
• Organised team player who can work under pressure by using their own initiative to meet day‑to‑day demands…